Position Summary:

As the Executive Assistant, you will serve as a key partner in managing the CEO's day-to-day responsibilities and ensuring the smooth operation of the executive office. This role requires exceptional organizational skills, strong understanding of confidentiality, proactive problem-solving, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Act as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.
• Manage and prioritize the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Draft, edit, and manage correspondence, presentations, and reports on behalf of the CEO.
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Coordinate and oversee special projects, ensuring timely completion and alignment with company goals.
• Assist with the preparation of materials for external client meetings and strategic planning sessions.
• Serve as a liaison between the CEO and team members, clients, and external partners.
• Handle confidential information with discretion and professionalism.
• Monitor and respond to emails and messages on behalf of the CEO when required.
• Plan and execute company events, meetings, and team-building activities.
• Assist with client engagement initiatives, including arranging dinners, conferences, and networking events.
• Manage expense reports, vendor relationships, and office supplies for the executive office.
• Support recruitment efforts, including coordinating interviews and maintaining candidate tracking systems as needed, working closely with the Recruiting Manager.
• Execute bi-weekly payroll processing, including commission tracking, paid time off, and submitting to payroll processor by identified timeline.

Qualifications:

• Proven experience as an Executive Assistant (1-4 years), preferably supporting a CEO or senior executive in a recruiting or professional services environment.
• Strong organizational skills with impeccable attention to detail.
• Exceptional written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.
• Ability to work independently, manage multiple tasks, and meet tight deadlines.
• High level of discretion, confidentiality, and professionalism in handling sensitive information.