RESPONSABILITIES:

Receives and processes general operating expense vendor invoices, internal check requests, and ensures each invoice is approved by appropriate department head.

Codes invoices with general ledger account number, profit center, etc. upon receiving coding approval from accountants and/or Controller. Maintains alphabetical open invoice file for unpaid invoices.

Expense report review and approval through vouching to supporting documentation. Follows up with departments heads to obtain proper approvals.

Reconciles vendor statements.

Files check copy or vendor posted payment journal with original invoices for filing in permanent records.

Prints, verifies, and maintains accounts payable voucher reports, open/aging reports, disbursement reports, and journals.

Corresponds with vendors and other departments regarding payment status. Provides payment allocation detail to vendors for ACH and Wire Transfer payments.

Assist in other special projects and analysis as requested by the Controller.