Position Overview

In this role, you will be responsible for managing and entering contract-related data into our systems, ensuring accuracy and compliance with company policies. You will support the Contracts Administration team by performing administrative tasks related to contract processing and tracking.

Key Responsibilities:

Data Entry: Accurately input and update contract information into the company’s database and document management systems.

Contract Tracking: Monitor and track contract status, deadlines, renewals, and expirations to ensure timely action and compliance.

Document Management: Organize and maintain digital and physical contract files, ensuring easy access and retrieval.

Contract Review Support: Assist in reviewing contract documents for completeness and accuracy before entering data.

Record Maintenance: Ensure all contract records are kept up-to-date and in compliance with company policies.

Reporting: Assist in generating periodic reports on contract status, amendments, and renewals for management review.

Communication: Collaborate with internal teams such as Legal, Finance, and Operations to gather contract-related information and resolve discrepancies.

Confidentiality: Handle sensitive contract information with a high degree of confidentiality and professionalism.

Process Improvement: Suggest improvements to existing contract management and data entry processes to enhance efficiency.

Education:

High School Diploma or equivalent. A Bachelor’s degree in Business Administration, Legal Studies, or a related field is a plus.

Experience:

• At least 1-2 years of experience in data entry, administration, or contracts management.
• Previous experience in a contracts-related role or legal environment is preferred.

Skills and Competencies:

• Strong attention to detail and high level of accuracy in data entry.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and contract management software.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent organizational skills with the ability to maintain orderly and easily accessible records.
• Strong verbal and written communication skills.
• Knowledge of contract terms and conditions is a plus.
• Ability to work independently and meet deadlines in a fast-paced environment.

Attributes:

• Strong work ethic, reliability, and ability to work independently.
• High level of confidentiality and integrity.
• Adaptable and willing to learn new processes and systems.

Working Conditions:

• Repetitive motion – extensive keyboard data entry
• Office environment (working from home is permitted)/ This is a hybrid role
• No travel required