Salary : $51,825.00 Annually
Location : 111 N. County Farm Road- Wheaton IL, IL
Job Type: Full Time (37.5 hours per week)
Job Number: 25-00992
Service Unit: Finance: Accounting and Billing
Department: Finance
Opening Date: 01/15/2025
Closing Date: 2/28/2025 11:59 PM Central
Description
We are looking for a new team member to join us as a Grants Administrator in our Finance, Accounting and Billing Department. In this role, you will be providing administrative and technical guidance and support to staff seeking outside funding for Health Department programs. You will also be responsible for management of the Health Department's grants portfolio pre and post award and serving as the main point of contact for all grants across the agency. This is a full-time position, Monday through Friday from 8:00 am to 4:30 pm at our Central Public Health Center in Wheaton.
We offer a robust benefit package to include health insurance, paid leave, tuition reimbursement, student loan forgiveness and an IMRF pension. To review all of our benefits, click on the benefit tab. The position is eligible for a hybrid/remote arrangement.
Responsibilities

• Coordinates all aspects of grant administration to ensure timely and smooth implementation of grant requirements pre- and post-award.
• Coordinates the application process; monitors progress across fiscal, compliance, programmatic deliverables, communications, and operational aspects of grants.
• Serves as lead point of contact for all agency grants.
• Establishes and assigns agency roles and responsibilities in funder or agency web portals.
• Coordinates the development of cost-benefit analyses with the program manager, finance and accounting staff for new or recurring grants as needed.
• Coordinates application processing, report preparation and filing, audits, program reviews and contract close-outs to assure all requirements are met.
• Develops and implements internal audits to assure compliance and tests internal controls for both grant contracts and other agency operations.
• Serves as agency expert on compliance and interpretation of all applicable regulations, policies and procedures related to grants.
• Develops standing operating procedures and internal policies related to federal, state or other regulations.
• Develops and provides training appropriate for staff assigned to manage grant funded programs.
• Contributes to research, analysis and application efforts for new grant funding opportunities.
• Develops and maintains internal central repository for all grant documents.
• Monitors grant deliverables and facilitates review meetings as needed.
• Monitors sub-grantee contracts for compliance; develops and presents reports.
• Develops and maintains effective working relationships with funders, partner organizations, auditors, and staff; maintains working knowledge of organizational priorities.
• Convenes and facilitates meetings with key stakeholders.
• Contributes to planning related to retention of funding sources.
• Participates in emergency response activities as assigned.
• Maintains required training, licensure and/or certification.
• Maintains confidentiality of privileged information and adheres to patient privacy laws.
• Demonstrates sensitivity and understanding of other ethnic groups and cultures.
• Adheres to department guidelines for attendance and punctuality.
• Considerable knowledge of grant proposal development and administration practices including those typically maintained by federal, state and local funders.
• Considerable knowledge of federal and state regulations regarding fiscal management of funds.
• Considerable knowledge of project management practices.
• Considerable knowledge of data analysis; and good knowledge of budget and audit procedures.
• Considerable skill in effectively utilizing computer software and systems to complete duties.
• Considerable skill in analyzing data from multiple systems to assure integrity of financial reporting.
• Working skill in drafting clear and concise procedures.
• Working skill in written and verbal communication.
• Working skill in developing and maintaining positive and professional relationships with internal and external customers.

Requirements
Completion of a bachelor's degree in public administration, business administration, planning, accounting, or a related field, and five years of experience; or an equivalent combination of training and experience.
Supplemental Information
Considerable knowledge of grant proposal development and administration practices including those typically maintained by federal, state, and local funders; considerable knowledge of federal and state regulations regarding fiscal management of funds; considerable knowledge of project management practices; considerable knowledge of Excel and data analysis; and good knowledge of budget and audit procedures.
Considerable skill in effectively utilizing computer software and systems to complete duties; considerable skill in analyzing data from multiple systems to assure the integrity of financial reporting; working skill in drafting clear and concise procedures; working skill in written and verbal communication; working skill in developing and maintaining positive and professional relationships with internal and external customers.
DuPage County Health Department offers a variety of benefits to meet your needs. Please visit on our Careers Page for more information.
Benefits for Employees
Employees of the DuPage County Health Department may select from a variety of benefits to meet their needs.
Full-time employees are eligible for the following benefits.
Health Department benefits are administered through the DuPage County Government Human Resources Office. Detailed descriptions and premium rates of these plans are available at
Medical Insurance
Blue Cross and Blue Shield of Illinois is our current health insurance provider. Full-Time Health Department employees may select from four medical insurance options: three preferred provider organization (PPO) plans and one health maintenance organization (HMO) plan. You may speak to a doctor anytime through the Teledoc program, which provides access to U.S. board-certified doctors through the convenience of phone or video consults.
Plan participants are also eligible for a variety of added discounts on gym memberships and other health-related products and services. They also have access to the Well on Target program, which provides a convenient, secure website with personalized tools and resources such as health coaching, health assessments, and digital tools to track health information important to you.
Vision Discounts & Insurance
A vision care discount program is available as part of the medical insurance plans. Comprehensive vision insurance is also available.
Prescription Plans
Prescription coverage is available with all medical plans and includes the convenience of a mail-order option. Staff may also use the on-site pharmacy at the Central Public Health Center located in Wheaton.
Dental Insurance
The Delta Dental PPO program allows you to visit any dentist you wish.
Flexible Spending Accounts
Flexible Spending Accounts allow you to set aside money on a pre-tax basis to pay expenses such as those not covered by medical or dental insurance, or day-care costs.
Life Insurance
All full-time employees are provided a $25,000 life insurance policy at no cost to the employee. Supplemental coverage is available for the employee, their spouse, and their children.
Disability Insurance
Employees may elect additional accident and critical illness disability benefits.
01
What area is your Degree in (for example, Public Health Management, etc.)
Required Question