ASSISTANT PROJECT MANAGER

ESSENTIAL FUNCTIONS & PRINCIPLE RESPONSIBILITIES:

• Assist in managing all facets of the project and parties involved including: Project Coordinators, Site Supervisors, Clients, and SubContractors.
• Ensures overall project planning, time management, managing of the budget, and communication.
• Ensure all administrative documentation with clients, site supervisors, and subcontractors is completed.
• Assist in ensuring Quality Control in all areas of the project.

PLANNING:

• Work with Site Supervisors and Project Coordinators to ensure that all projects are delivered on time, within scope, and budget.
• Conduct Risk Assessments, and look for opportunities for avoidance.
• Develop a detailed project plan to track progress.
• Review field issues and opportunities with the Management Team and Site Supervisors to find solutions.
• Ensure that corporate health & safety procedures, job site security, and safety standards are implemented and followed.
• Ensure job reporting and documents are obtained, and submitted correctly and on time.

TIME MANAGEMENT:

• Follow up to ensure that job schedules are being respected and the project is on track.
• Track change orders and leads as to require reporting that includes daily logs of trades on site and daily progress.
• Ensures material and equipment are scheduled to accommodate various sites.

MANAGE BUDGET:

• Ensure manpower is effectively coordinated and material purchases stay in line with schedule and budgets.
• Ensure that invoicing for projects is up to date, and reflects work in place.
• Communicate by e-mail, invoicing timelines, and invoicing instructions to the accounting department.
• Approve supplier and subcontractor invoices for the accounting department while ensuring they correspond to and reflect client payment terms.

COMMUNICATION:

• Ensure that Site Super job descriptions are enforced.
• Train and mentor teams, estimators, and project coordinators.
• Communicate daily with Site Supers; verbal, and written, through clear and concise daily reports, tracking change orders, progress reports, shortages, and other issues as assigned.
• Complete a weekly report and give it to the Management Team and the client where required.
• Ensure Management Team is aware of any problems, ensuring to loop them in by e-mail when dealing with contentious issues at hand.
• Be prepared with viable solutions/alternatives to resolve issues or reoccurring problems.
• Ensure that all communications with clients are in an email form. After a conference call, ensure to follow up with a written e-mail summarizing the decision, agreement, and/or amendment points that were agreed on.
• Ensure positive communications with all persons associated with the project; both internal/external partners.
• Ensure and distribute all punch lists with Site Supervisor and the subcontractors for follow-up as necessary to ensure the timely completion of punch list work.

QUALIFICATIONS AND REQUIREMENTS:

• 2+ years’ experience in construction.
• PMP or equivalent certification would be considered an asset.
• An understanding of the construction business and the ability to work to deadlines in a fast-paced environment are important.
• Excellent communication skills, and ability to maintain positive interactions in any circumstance.
• Highly organized.
• Ability to read and interpret building specifications, blueprints, and as-builds.
• Proficiency with MS Word and Excel, Microsoft Project.
• Effective communication skills.
• Must possess a valid driver’s license.