We are seeking a Project Coordinator / Project Engineer in the Indianapolis, Indiana area. This person would provide support to construction project managers by managing and distributing project documentation, facilitating information flow, obtaining approvals, reviewing plans, contracts, owner change events, owner change orders, and similar tasks. This position is also responsible for project management in current project management software, assists in the creation of subcontractor and supplier contracts, change orders, and tracks insurance and safety documentation for subcontractors, budgeting, accounting, and follow-up with clients and subcontractors.

Work closely with the project manager and ensure projects are set up accurately and promptly in current project software to begin the construction process, track progress, and invoice for the project during the entire construction phase.

- Accounting and budget control of commercial construction projects

- Create schedules and submittal logs according to specifications for approval by architects and direct the subcontractors.

- Distribute drawings and plans to the appropriate individuals.

- Create and track the cost impact on any design changes and/or change events. Create Change Orders for clients to approve or deny.

- Enter punch list items in the current project software to track the status.

- Create partial invoicing through current project software.

- Create all reporting for the Principal in Charge (PIC) monthly meeting.

- Timely and accurately begin the process to bring subcontractors onto the job.

- Submit Requests for Information (RFI ‘s) from subcontractors, including all pricing.

- Create contracts and purchase orders for subcontractors, ensuring the scope of work is correct, for Project Manager review and approval.

- Secure and track insurance certifications of all subcontractors.

- Track subcontractor safety forms.

- Ensure the project meets financial goals by managing subcontractor invoicing.

- Receive invoices from subcontractors, cost code the invoice, verify the contract amount, review change orders, and identify what has been previously billed.

- Submit verified invoices to the Project Manager, who signs off and then submits to accounting for payment.

- Facilitate overall communication between the corporate office, the job sites, the architects, subcontractors, and others as needed.

- Attend and take minutes of meetings, which may include meetings with owners, subcontractors, etc., and distribute minutes to all attendees.

- Assemble all close-out documents (Operation and Maintenance Manuals) according to the specification book, including warranties, record drawings, operation and maintenance manuals, etc. Create the final invoice for the Project Manager.

- Provide courteous, professional services to clients and present a positive image of our client's construction company.

- Participate in construction programs and training programs as required.

- Tasks as directed by the supervisor that assist in the delivery of the project or function of the main office or job site.

Critical skills knowledge, and behaviors

- Demonstrated ability to read, interpret, and use drawings, specifications, sketches, plans, forms, and other visual instructions, either in print or digital form, to perform required work.

- Demonstrated ability to read and understand financial contracts.

- Effective analytical, problem-solving, and decision-making skills (can gather and analyze data and information, track trends, and conclude). Able to think logically and analytically.

- Able to manage documentation for multiple projects including the ability to understand, follow, and meet schedules; ability to prioritize, organize tasks and time, and follow up; and perform responsibilities efficiently and timely.

- Able to manage multiple requests and meet multiple deadlines.

- Takes initiative and needs little supervision.

- Proactive in anticipating and alerting others to problems with projects or processes.

- High-detail orientation and accuracy; can thoroughly and accurately complete forms and other documents.

- Demonstrates strong customer service orientation.

- Effective verbal, written, and interpersonal skills. Can effectively communicate with a variety of individuals with diverse backgrounds, education, and economic levels and roles both with external and internal others. Able to communicate effectively and professionally in person, over the telephone, and through email.

- Able to work well in a team environment and as part of a team.

- Proficient in basic computer skills, i.e. Microsoft Word, Excel, Internet usage, Outlook (e-mail), Microsoft Teams, and Zoom. Capable of learning company database programs and software specific to this job.

- Demonstrates proficiency in basic math.

- Meet the Company requirements for minimum OSHA safety training of the position.

- Must have a valid driver’s license.

Experience, education, degrees, and licenses

- High-school education; prefer some post-secondary education.

- Minimum 1-2 years experience in a comparable position, preferably in the construction field.

- Accounting and budgeting

Physical requirements

- Must be able to work proficiently with computers and other office equipment.

- Work is primarily working with office equipment, sitting for long periods.

- Occasionally lifting up to 50 lbs. and climbing stairs.

Work environment

Work is performed primarily in an office environment but may include outside work if working at a job site.

May visit job sites.

Wear protective equipment as outlined in the Wurster safety manual and/or owner job site requirements while meeting OSHA standards.