Job Posting: Administrative Specialist

About Us

Our client is a leader in innovative and sustainable aluminum solutions. As they establish their own manufacturing facility in the US, they aim to strengthen our market position and bring excellence to our operations.

They are in a growth phase and looking for a motivated professional to join their journey. The role is diverse and offers the opportunity to actively contribute to the success and development of the company.

Your Responsibilities

Bookkeeping and Finance

1. Manage invoicing, accounts receivable, and accounts payable processes in MS Dynamics
2. Maintain effective communication with financial stakeholders.

Marketing

1. Create engaging frequent posts on LinkedIn and other social media platforms
2. Write weekly articles for our website
3. Assist in the creation and implementation of the marketing strategy

Logistics, Order Processing and Purchasing

1. Organize and track domestic and international shipments.
2. Manage inventory and procure consumables such as pallets and supplies
3. Manage international logistics, including the importation process:
4. Organize and track overseas shipments
5. Review importation documents and ensure compliance

Human Resources

1. Track and manage PTO records
2. Oversee payroll and benefits administration
3. Assist in creating training plans and onboarding documents for new hires
4. Support the recruitment process and ensure compliance with HR regulations

General Administration

1. Handle incoming and outgoing mail and emails
2. Maintain and manage documents, files, and databases
3. Create presentations, reports, and statistics as needed

Ad Hoc Support

1. Provide assistance to management, sales, and production teams as required
2. Support CEO initiatives, including research and special projects

Your Profile

1. Willingness to learn and self-motivation
2. A completed education or degree in business administration, office management, or a related field
3. Proven experience in bookkeeping, marketing, logistics, or general administration
4. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Familiarity with MS Dynamics, creative Software a plus
5. Strong organizational skills with the ability to multitask and prioritize effectively
6. An interest in manufacturing
7. Excellent communication skills, both verbal and written
8. Fluency in English; additional Spanish or German language skills are advantageous

What We Offer

1. A challenging and diverse role with room for growth and personal development
2. A friendly and collaborative working environment in a growing company
3. Competitive salary and benefits package
4. Opportunities for professional development and training
5. A supportive company culture fostering collaboration and innovation.

We look forward to welcoming you to our team!