Ultimate Staffing is actively seeking a detail-oriented Administrative Assistant for an amazing client located in Paramus, New Jersey. This is a direct hire role that offers a dynamic and rewarding work environment, complete with full medical, dental, and vision benefits. The successful candidate will play a crucial role in ensuring efficient office operations and providing excellent support to the team.

• Prepare, copy, and distribute notices, memoranda, or other correspondence for the office.
• Assist in planning and scheduling events and conferences.
• Maintain sensitive documents, files, and records for up-to-date reference and audit trail for compliance.
• Manage inventories of supplies and materials to ensure availability.
• Answer telephone calls and provide information and assistance to clients.
• Distribute incoming mail appropriately and send outgoing mail.
• Evaluate situations to take appropriate action or direct to appropriate personnel for resolution.
• Handle ad-hoc duties based on request and assist team members with in-house projects.
  

• Ability to establish and maintain cooperative working relationships with team members.
• Ability to carry out instructions furnished in written or oral form.
• Proficient in personal computers and software applications (e.g., Word, Excel, PowerPoint, Outlook).
• QuickBooks experience is a plus.
• Strong problem-solving skills for job-related issues.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of client information.
• Strong organizational and time management skills.
• Knowledge of office management procedures.
  

Monday - Friday, 9:00 AM - 5:00 PM

• Medical, Dental, Vision
• Life Insurance
• 401k
• Paid Vacation and Holidays
  

Salary: $70,000 per year

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.