Job Description

The Document Controls Specialist is responsible for carrying out the DC processes to support the document control objectives. This is a project-centric role with the projects varying in size and scope. This position focuses on the accurate completion of the Document Control processes for each deliverable and completing the generation of the turnover packages of the deliverables at project close-out. This position may support multiple noncomplex, major projects or an area of a more complex, megaproject. This is a project-centric position that follows detailed work instructions. • Excellent organizational, customer service, and time management skills, with a strong attention to detail, completeness, and accuracy. • Strong customer service skills with the ability to comply with company procedures. • Ability to work in a fast-paced environment with the ability to multi-task. • Verifies documents and deliverables conform to project contract requirements, project procedures and company policy. • Executes within the Document Management system the daily activities of respective technical areas. • Processing the latest version of a document (reviewed and/or ready for issuance) to ensure the latest approved revision of documents is available and used by project personnel. • Controls the issuance and release of documents including drawings, parts, specifications, etc. per company procedure. • Communicates with document originators and engineering personnel to resolve discrepancies and compile required changes to documents. Maintaining close relationships with the project team members ensuring support is available. • Works together with contractors and supplier counterpart(s) to train, guide and ensure document managements’ objectives are met. • Carries out project close-out activities and ensures handover to business partners, ensuring the accuracy and quality of the final turnover. • Identify opportunities within document management to integrate effective workflow processes to aid the efficiency of the project team. • Trains others, both the internal project team members and external contractors or suppliers. • The capability to reprioritize as needed, when required. • Ability to travel up to 15% of the time. • Assist with other duties as assigned.