Executive Assistant/Operations Manager

Are you a pro at creating PowerPoint presentations, planning unforgettable events, and ensuring the office runs like a well-oiled machine—all at once? Are you a master of organization who thrives in the fast-paced, often chaotic world of a startup? If this sounds like you, keep reading!

About You:

• You’re a go-getter with keen attention to detail, a killer work ethic, and exceptional organizational skills.
• You love turning chaos into order—organization isn’t just a skill for you; it’s who you are.
• Composed and unshakable under pressure, you excel at juggling multiple assignments while staying kind, graceful, and hyper-productive.
• You’re friendly, self-motivated, hardworking, and genuinely care about helping others succeed.
• Creative and solution-oriented, you see obstacles as opportunities and always keep an eye on the bigger picture.

What We’re Looking For:

We need a confident, fast-paced individual who can keep the office—and our executive team—on track. You’ll work closely with our CEO & Founder, providing top-notch administrative and operational support.

Responsibilities:

• Administrative Support: Serve as the right-hand person to the CEO, anticipating needs, managing schedules, and providing forward-thinking solutions.
• Project Management: Oversee and manage critical business and personal projects with a sharp eye for detail, providing progress updates regularly.
• Operations Oversight: Streamline processes to enhance productivity and encourage simplification across the leadership team.
• Event Planning: Plan and execute company events with precision and creativity.
• Office Management: Manage office supplies, facilities, and vendor relationships to keep the workplace running smoothly.

Required Skills:

• Strong written and verbal communication skills—polished, professional, and poised in all interactions.
• Expertise in email and calendar management, including coordinating multiple schedules.
• A talent for event planning and execution.
• A knack for facilities management, including interfacing with vendors and ensuring office needs are met.
• Strong analytical skills with an aptitude for translating quantitative and qualitative data into actionable plans. At times you will make data-driven decisions and use data to identify gaps and opportunities.
• Proven ability to deliver high-quality work quickly and efficiently.
• Proactive, detail-oriented, and able to anticipate and address needs before they arise.
• Industry experience (a plus!) and enthusiasm for liaising with leadership, clients, partners, and board members.

Qualifications:

• 3+ years of experience as an Executive Assistant or similar role.
• Bachelor’s degree preferred but not required.
• Experience in fast-paced growth sectors, like fast-growing divisions of companies or startups.
• Ability to support high-performing engineering teams.
• Exceptional interpersonal and communication skills.
• Strong analytical, problem-solving, and organizational abilities.
• Ability to manage multiple priorities, tasks, and deadlines in a fast-paced environment.
• Adaptable, resourceful, and able to exercise independent judgment.
• High level of professionalism and discretion.

Personal Attributes:

You’re smart, collaborative, and solution-focused. Your colleagues love working with you, and leadership values your ability to make the team smarter, faster, and more productive. You’re not afraid of hard work and go above and beyond to make things happen.

Why Join Us? This is a full-time role with opportunities for growth as the company expands. You’ll be a key part of a dynamic team that thrives on collaboration, efficiency, and a healthy dose of fun.

Schedule: 5 days a week in the office. If this sounds like your dream job, we want to hear from you! Let’s talk.