Salary: $17.49 - $24.66 Hourly
Location : Lemoore, CA
Job Type: Part-time
Job Number: 2025-05
Department: Police
Opening Date: 01/22/2025
Closing Date: 1/30/2025 2:00 PM Pacific
Job Description
DEFINITION
To perform a variety of general and specialized office support, clerical, and technical work in support of the Police Department; to process, maintain and release confidential police records and reports; receive and provide assistance to the public in person and over the telephone; and to adhere to established guidelines and regulations governing police records maintenance.
DISTINGUISHING CHARACTERISTICS
Records Technician I: This is the entry level class in the Records Technician series. This class is distinguished from the Records Technician II by the performance of the more routine tasks and duties assigned to positions within the series and by the level of supervision required in the performance of assigned duties. Since this class is typically used as a training class, employees may have only limited or no directly related work experience.
Records Technician II: This is the full journey level class within the Records Technician series. Employees within this class are distinguished from the Records Technician I by the performance of the full range of duties as assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the level I, or when filled from the outside, have prior experience
SUPERVISION RECEIVED AND EXERCISED
Records Technician I: Receives supervision from the Police Records Supervisor.
Records Technician II: Receives general supervision from the Police Records Supervisor.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS Essential responsibilities and duties may include, but are not limited to, the following:
Essential Functions :

1. Perform a wide variety of technical and clerical duties in support of departmental operations including those related to collecting, indexing, processing, maintaining, retrieving, copying, and distributing technical and confidential law enforcement data and information including police reports, citations, warrants, protective orders and subpoenas.
2. Receive, verify and enter police information including warrants, accident reports, citations, bookings and various other information into computerized law enforcement system.
3. Review, process and file police felony, misdemeanor, arrest, conviction and a variety of other law enforcement reports.
4. Receive requests for information from and assist other City departments, outside government agencies, private organizations, news media and the general public at the counter or over the phone; release information according to established policies and procedures.
5. Prepare a variety of statistical reports for various agencies including Department of Justice, FBI and other state and local agencies.
6. Process court subpoenas for officers; assign court appearances and notify officers of appearance date; process information needed for officers on date of court appearance.
7. Collect and balance monies and receipts from reports, fingerprints, bicycle licenses and subpoenas; prepare bank deposit slips.
8. Perform general clerical duties; operate a variety of office machines including computers, facsimile machines, copiers, scanners and typewriters; receive and distribute mail.
9. Perform various records management duties; prepare records for destruction in accordance with department procedures and the adopted records retention schedule.
10. Receive requests for and perform background checks for authorized agencies and persons.
11. Perform fingerprinting duties as requested by the public or court orders.

Marginal Functions

1. Order and maintain office supplies for the department; contact vendors for pricing; prepare budget recommendations for office supplies.
2. Assist in payroll processing; record payroll slips for time off for officers.
3. Perform related duties as required.

QUALIFICATIONS
Records Technician I
Knowledge of :
Modern office procedures, methods and equipment including computers.
Principles and procedures of record keeping.
Principles of business letter writing and basic report preparation.
Principles and practices of data entry.
Customer service principles and practices.
Methods and techniques of proper phone etiquette.
Basic cash handling techniques.
English usage, spelling, grammar and punctuation.
Pertinent federal, state and local laws, codes and regulations governing release of police records.
Ability to :
Provide responsible support in the maintenance and release of confidential police records and reports.
Process police reports accurately and efficiently.
Release basic police records and reports according to established laws and regulations.
Perform record searches quickly and accurately.
Perform a variety of police related clerical work.
Prepare clear and concise reports.
Operate office equipment including computers and supporting word processing and spreadsheet applications.
Type at a speed necessary for successful job performance.
Respond to requests and inquiries from the general public.
Understand and follow oral and written instructions.
Understand and apply federal, state, and local laws, codes, and regulations.
Pass and maintain background check as mandated by FBI, Department of Justice and department guidelines.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Two years of increasingly responsible clerical experience preferably within a law enforcement
environment.
Training:
Equivalent to the completion of the twelfth grade supplemented by specialized clerical training.
License or Certificate
Possession of, or ability to obtain, an appropriate, valid C.L.E.T.S. training certificate through the Department of Justice.
Possession of, or ability to obtain, an appropriate, valid records training certificate through P.O.S.T.
Records Technician II
In addition to the requirements for Records Technician I:
Knowledge of:
Business letter writing with emphasis pertaining to law enforcement terminology.
Law enforcement records management principles, procedures, techniques, and equipment.
Automated law enforcement information systems and procedures.
Increased knowledge and application of pertinent Federal, State and local laws, codes and regulations governing release of police records.
Ability to:
Release of records and information to the public and other agencies requiring more complex technical/legal knowledge.
Assist with preparation of state and federal audits.
Register narcotics offenders.
Perform Vehicle Impound release hearings in accordance to state laws and department procedures.
Assist with training new records and patrol personnel with records management system and CLETS.
Work independently in absence of supervision.
Experience:
Three years of increasingly responsible clerical duties within the law enforcement environment.
Training:
Equivalent to the completion of the twelfth grade supplemented by specialized clerical training.
License or Certificate
Possession of, or ability to obtain, CLETS Train the Trainer certificate through P.O.S.T.
WORKING CONDITIONS
Environmental Conditions :
Office environment; exposure to computer screens.
Physical Conditions:
Essential and marginal functions may require maintaining physical condition necessary for standing or
sitting for prolonged periods of time.
Additional Information
SELECTION PROCESS: The qualifications of each applicant, as set forth in the application, will be continuously reviewed by Human Resources. Applicants whose applications clearly demonstrate they meet the requirements may be invited to participate in the selection process, which may be any combination of written, oral and/or performance exams. A score of 80% or above is required to advance through each phase of the process. An application must be completed. A resume is not a substitute for an application.
VETERAN'S PREFERENCE AVAILABLE UPON REQUEST
Applicants must submit the request form and certified DD-214 prior to the closing date.
THE CITY:
Lemoore is a growing community with approximately 25,000 residents and is located in the heart of the San Joaquin Valley, equidistant between San Francisco and Los Angeles. Home to Lemoore Naval Air Station, which is the Navy's newest, largest, and only west coast master jet base, serves as a home for all Navy F/A-18 Hornet and Super Hornet aircraft and the brand new F-35C squadron on the west coast. The base supports the U.S. Pacific Fleet.
Lemoore prides itself on its safe, friendly, small-town environment, active volunteerism, numerous community events, a volunteer fire department, and high-quality education. Lemoore is also home to West Hills College at Lemoore.
Yosemite, Sequoia and Kings Canyon National Parks, as well as the scenic Central Coast, are all within a two-hour drive.
EMPLOYEE BENEFITS :
Public Employees' Retirement System: The City provides the PERS retirement program, 2% at 55 for Classic Members and 2% at 62 for New Members.
Holidays: Twelve (12) specific holidays, plus forty (40) floating hours.
Vacation: Vacation leave starts at 12 days annually, increasing to 21 days based on time in service.
Sick Leave: Sick leave accrual of 12 days per year with unlimited accumulation. At retirement, unused sick leave may be applied toward retirement.
Medical, Dental, Vision: The city provides health insurance through Public Agency Coalition Enterprise (PACE). The City pays $1,710 towards medical, dental, and vision premiums.
Life: A Basic Life insurance policy of $50,000 is provided for all City of Lemoore employees.
Tuition Reimbursement : $750 annually for lower division course work, $1,500 annually for upper division coursework.
THE RECRUITMENT PROCESS:
Application: Applicants must submit an application and other documents required as specified in the job announcement by the closing time specified on the final filing date. Each recruitment process is treated separately and a separate application must be submitted for each position applied for.
Examination : Applicants will be evaluated and applicants who appear to be most qualified will be invited to participate in an examination or a combination of examinations as indicated in the position announcement.
Exam Accommodations : If you are qualified for the job but need reasonable accommodations to take the exam, we encourage you to request reasonable accommodations prior to the exam by calling Human Resources at (559) 924-6744 ext. 700.
Eligibility Lists : Eligibility lists contain names of applicants who have obtained passing scores. Eligible lists are generally maintained for a minimum of six (6) months.
Probationary Period: Generally, employees appointed to regular positions serve a one (1) year probationary period. An employee may be terminated without recourse for any reason and at any time during the probationary period.
Eligibility to work in the U.S. : Prior to employment, applicants will be required to provide proof of US citizenship, alien registration or authorization to work in the United States at time of appointment. Failure to do so within three (3) days from the date of hire may be cause for termination.
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Responses such as "see resume" will be considered incomplete. Incomplete applications may be rejected.

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