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Employee Type: Regular
Provides general office support with a variety of clerical activities and related tasks. The receptionist will answer and direct calls, distribute mail, and perform other duties.
Job Description:
ESSENTIAL DUTIES:

• Open and close visitor areas.
• Meet and greet employees and vendors daily.
• Professionally administer all incoming calls and ensure phone calls are redirected accordingly.
• Accept incoming deliveries from vendors and delivery services.
• Maintain weekly sign-in sheet and conference room calendars.
• Collect and ensure the mail is scanned and distributed via email daily.
• Distribute and send FedEx and UPS parcels promptly.
• Normal working hours are 11:30 am - 4:30 pm CST, but could vary based on need.

OTHER DUTIES:

• Assist with employee appreciation events, including organizing monthly celebrations for employees and significant service award ceremonies.
• Provide support to the Human Resources department and other departments as needed.
• Assist with general mailouts.
• Bind reports and books and assist in preparing materials for presentations.
• Tidy and keep the reception area clean.
• Liaise with building maintenance to rectify any building issues.
• Set up conference calls.
• Perform miscellaneous clerical work along with scanning and photocopying of documents.
• Assist with catering requests.
• Other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent phone etiquette
• Punctual
• Strong interpersonal skills with the ability to interact effectively with people
• Ability to work collectively with the administrative team associates
• Able to work with minimum supervision
• Ability to handle all administrative/clerical-related work accurately
• Responsible for special projects, as needed
• Assist other departments
• Other work as directed
• Ability to communicate effectively verbally and in writing
• Enthusiasm to learn and use new software
• Knowledge of MS Office (Word, Excel, Outlook, Access)

REQUIRED EDUCATION AND EXPERIENCE

• Must have a high school diploma or equivalent.
• Minimum one year of experience.

EEO Statement:
EEO/M/F/disability/veteran You must meet at least the specific minimum requirements listed above to be considered a qualified applicant.