Our client is looking to hire a Personal Assistant that will be supporting both the Chief Executive Officer and the Chief Creative Officer.

Responsibilities:

Manage and maintain daily calendar, including scheduling appointments, meetings, and travel arrangements.

Prepare and edit correspondence, communications, presentations, and other documents.

Coordinate and facilitate meetings, conferences, and events.

Handle confidential information with discretion and maintain strict confidentiality.

Prioritize and manage multiple projects simultaneously.

Assist with administrative tasks including, but not limited to scheduling appointments, running errands, taking notes in meetings, answering phones, copywriting, photocopying, managing contact database.

Interact positively with others and maintain relationships both internally and externally.

Arrange travel and accommodation and create comprehensive and detailed itineraries.

Accompanying principal to business meetings, dinners, special events, and appointments.

Assist with property management needs for owned properties.

Personal gift shopping & thank you note writing.

Assisting with Family coordination.

Requirements:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Knowledge of DocuSign or similar electronic signature software for document management

Strong organizational skills with the ability to prioritize tasks and meet deadlines

Excellent written and verbal communication skills

Detailed oriented, organized, and proactive

Ability to work independently with minimal supervision

Professional demeanor with the ability to interact with all levels of the organization

Team player with strong interpersonal skills

Solid ability to multitask in a fast-paced environment

Demonstrates flexibility, common sense, discretion, and trustworthiness

Ability to handle sensitive information with high level of confidentiality

Qualifications:

Education: Bachelor’s degree preferred

Prior experience as a personal assistant preferred