Grand Canyon Development Partners is a full-service project management company, providing experienced leadership and expertise to Real Estate Developers, Retailers, and Contractors throughout the Southwest. GCDP is comprised of development and construction professionals who have over 100 years of combined experience working for design and engineering firms, developers and contractors. We have successfully managed the development and construction of projects from a few thousand to several million square feet. We also have experience and specialize in Hospitality, Gaming, Food and Beverage, Retail, Sports and Entertainment projects. Our Construction and Project Management Consulting services help our clients overcome the challenges facing construction and building projects.
We have an exciting opportunity for a talented Office Administrator to join our high performing Las Vegas team. The right candidate not only has extensive office administration experience but will also be someone who goes above and beyond, takes pride in their work, and thinks outside of the box.
OFFICE ADMINISTRATOR
POSITION CODE : NON-EXEMPT
EXPERIENCE : Three years of office administration or related experience preferred.
EDUCATION : High School or equivalent.
SKILLS :

• Computer literacy, including but not limited to Microsoft Office and applicable software applications.
• Strong verbal and written communication skills.
• Demonstrated ability to multitask, prioritize multiple deadlines, and manage time effectively.
• A professional demeanor and the ability to work collaboratively with diverse teams.

ESSENTIAL JOB DUTIES : Duties include, but are not limited, to the following:

• Represents Grand Canyon Development Partners to all clients, peer consultants, vendors, and industry partners with a high degree of professionalism, decorum, articulation, sincerity, integrity, confidentiality, sophistication, and overall exemplary communication and personal presentation.
• Manages daily office operations, including scheduling, correspondence and document management.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications, and preparing reports.
• Maintains appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel of staff and conference room calendars.
• Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
• Assists in organizing audio and video conference calls with staff and external stakeholders
• Assists with planning and organization of office events.
• Organizes catering and beverage/refreshment service for office meetings as needed.
• Coordinates travel agendas and arrangements for project teams on an as-needed basis, with proper job coding for billing and expense purposes.
• Assists team members with scheduling and preparation of client & vendor presentations.
• Ensures that local, national and international shipments are prepared and monitored, and shipment details are forwarded to the accounting department.
• Disbursement of incoming mail and deliveries.
• Prepares transmittals, reports, labels and other correspondence as needed.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions when required.
• Organizes and maintains office and kitchen supplies and inventory by checking stock to determine inventory levels; anticipating needed supplies; evaluating new products; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; paper filling, troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Oversees building maintenance, repairs and services in order to ensure continued efficient operations.
• Maintains Computer/Server Room inventory log.
• Coordinates onboarding processes for new hires, including setup of workspaces, ordering of supplies and equipment, and coordination of training.
• Assists researching best practices for small businesses.
• Assists Accounting functions as needed.

OTHER JOB DUTIES: Duties include, but are not limited, to the following:

• Assists with marketing correspondence & materials and maintains new business inquiry log.
• Develops work plans to respond to RFP's and prepares proposal responses.

• Participates fully as a team member, completing all requirements assigned in a timely manner.
• Treats employees, clients, subcontractors and vendors with courtesy and respect.
• Acts in a professional manner at all times and maintains a harmonious work environment.
• Performs all other duties as assigned by supervisor.

Website:
Industry: Construction
Company size: 30 employees
Headquarters: Las Vegas, NV
Founded: 2005