Program Coordinator - Contract - Philadelphia, PA

Proclinical is seeking a Program Coordinator to provide executive-level support within a dynamic dermatology research environment.

Primary Responsibilities:

The successful candidate will focus on supporting departmental faculty leaders and managing special projects, academic events, and program coordination.

Skills & Requirements:

• Bachelor's degree or equivalent combination of education and experience.
• Experience in a high-volume, fast-paced office environment preferred.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and maintain confidentiality.
• Proficiency in project management and event coordination.
• Strategic thinking and relationship-building capabilities.

The Program Coordinator's responsibilities will be:

• Provide administrative support for departmental Vice Chairs, including calendar management, meeting logistics, and correspondence preparation.
• Schedule and support high-level meetings, prepare minutes, and ensure secure document filing.
• Act as a liaison for Vice Chairs with various university and external entities, maintaining confidentiality.
• Manage travel arrangements and reimbursements for national and international engagements.
• Support project and program management for disease-based programs or centers, coordinating meetings and events.
• Ensure compliance with grant requirements and institutional standards.
• Plan and execute conferences, retreats, and seminar series.
• Oversee website content for trainees and candidates.
• Build strong relationships with directors, physicians, and administrative leaders.
• Provide administrative assistance for select research faculty, including calendar management and expense reporting.
• Maintain documentation for reports and faculty credentials.
• Coordinate departmental newsletters and special events.
• Supervise a team of post-bac students and temporary employees, providing training and guidance.

If you are having difficulty in applying or if you have any questions, please contact Natalie Magola at

Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies.

Proclinical Staffing is an equal opportunity employer.