Job Summary

This part time Office Coordinators role, is to administratively support the Garden City, NY headquarters, which involves performing a variety of administrative and office activities associated with the operation of the business.

ACCOUNTABILITIES:

• Arrange, help prepare (if need be) and distribute meeting materials for all department related meetings including committee, board and shareholder meetings
• Office responsibilities include cleaning, ordering / stocking supplies, tracking inventory (technology), receiving deliveries, shipping and distributing mail
• Organize and order catering for meetings
• Process monthly expense reports for purchased items
• Serve as a liaison to outside vendors, including hotels, caterers, etc
• Maintains a neat and safe work area
• Performs other duties as assigned

Additional Duties

May perform additional duties as assigned by supervisor from time to time.

Education/Experience Required

• High School Diploma
• 3 years of experience working in a professional office setting
• Shipping / Receiving / Inventory Control experience needed

Required Skills / Licenses

• NY State Driver’s License (and vehicle)
• High attention to detail, demonstrates accuracy and thoroughness in daily work and other projects.
• Experience in shipping applications (FedEx, UPS, etc), Microsoft Word, Excel, PowerPoint and Project Plan
• Experience with general office equipment
• Excellent organization skills.
• Possess the ability to prioritize and handle multiple tasks with simultaneous deadlines
• Ability to be detail-oriented and self-motivated
• Strong communication skills and customer service focus
• Ability to identify problems and recommend solutions
• Ability to establish and maintain effective/positive working relationships with management, staff and others.
• Willingness to perform all duties as assigned

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms.
• The employee must occasionally lift and/or move up to 10 pounds.
• Transition from standing and sitting often.