Staffing Boutique is pleased to notify you of a new job opportunity as a temp to perm Operations Coordinator!

If interested, please respond to this posting ASAP with your resume attached as a Word or PDF document. (Only qualified candidates will be contacted)

Organization Type: Charter School

Work Location: Long Island City

Start Date: Mid February 2025

Duration: Temp to Perm

Schedule: Monday - Friday

Hours: 7:30 am - 4:00 pm

Pay: $25/hour (Non-negotiable)

Responsibilities

The MS Operations Coordinator (Communications) supports a safe and healthy learning environment that nurtures, motivates and challenges students to achieve the highest level of academic excellence and to develop into mindful, responsible, contributing participants in their education and communities by supporting the success of student programming, operations, and technology.

Major Responsibilities:

Student Programming

• In collaboration with pedagogical leaders, MS Divisional Operations Team, Middle School Student Coordinator, and faculty, plan and execute operations for school-day and after-school student events, which may include but is not limited to music concerts, ceremonies, field trips, family academic events, dances, game nights, class photos, and other activities to foster student culture.
• Provide day-of support for student events
• Play an integral role in planning and executing off-site student trips, in-school assemblies and family academic events
• Work with MS Operations Manager to recruit new students
• Develop and maintain relationships with neighboring organizations for additional students needs, such as after-school programs

Communications & Ops

• Serve as the MS staff advisor for the Parent Council Executive Board and oversee all Parent Council activities
• First point of contact by answering phones, greeting visitors, and handling a wide variety of family concerns on a daily basis
• Develop and maintain relationships with neighboring organizations for additional student needs, such as after-school programs
• Develop and implement mass communications strategy for parents/families/guardians, which may include but is not limited to weekly newsletters, recorded calls, calendars, student permission slips, and flyers.
• Develop and implement communications with parents/families/guardians regarding student events and field trips
• Coordinate, create and distribute the Weekly Broadcast for the Middle School Division
• Develop and maintain positive relationships with the school nurse and to ensure that all medications and medical records are properly maintained, and with vendors and building teams such as Custodians and School Food
• Organize, analyze, and streamline systems and processes for information collection including student records
• Organize and assist with maintenance of school supply inventory, aesthetics, facilities, and technology support

Pedagogical Support

• Track school data, including scholar attendance, behavior, and other achievements/infractions; create systems that support school leaders and families in meeting school culture goals
• Serve as back-up for and provide support to Teachers, including but not limited to covering classes, advisory and electives.
• Assist with various student-facing responsibilities, including but not limited to lunch/recess, advisory and electives
• Coordinate the collection and ongoing maintenance of all student records and files

Team Support

• Perform clerical duties as may be needed, including but not limited to; coordinating meeting logistics, drafting agenda, taking meeting minutes, filing, copying, answering phone calls, fielding general inquiries, submitting purchase requests, etc.
• As member of the Division Ops Team, provide support for student-facing and other pedagogical tasks to ensure successful school operations, which may include but not is limited to supporting student-facing school ops tasks
• May serve as back-up scheduler for last-minute call-outs or other staffing coverage
• Collaborate, communicate and maintain effective and professional relationships as member of an interdisciplinary team of educators, support staff, and administrators
• Participate in required meetings and events, which may include student events, school concerts, parent-teacher conferences, on- and off-site conferences and trainings, others.
• d. Meet expectations related to punctuality and professionalism including but not limited to reporting to work on time, following the appropriate call-out and lateness procedures, timely responding to emails, consistently meeting deadlines and communicating appropriately on progress on projects and goals.

Educational Background and Work Experience

• Associate’s degree from an accredited college or university
• 1-2 years of experience working in an office environment
• Previous experience working with children
• Bilingual Spanish and English, with verbal and written proficiency in both languages
• Effective skills in self-management including but not limited to meeting deadlines, effective prioritization of tasks, self-organization, managing up, and efficient time and task management
• Ability to gather and analyze data using defined and differentiated processes
• Tact and sensitivity, including but not limited to adhering to confidentiality obligations such as mandated reporting as part of child protection
• Ability to build strong and effective collegial relationships as part of an interdisciplinary team of educators and administrators
• Effective self-management, including but not limited to: Prioritizes time and tasks effectively; Builds relationships with others; Practices continual self- development; Demonstrates effective problem solving; Exercises complete ownership over tasks; Takes initiative; Navigates ambiguity with ease
• Effective project management, including but not limited to: Manages up; Proactively engages clients and consultants; Reflects on and incorporates feedback; Engages in thoughtful, strategic, and creative envisioning; Exercises complete ownership over projects; Delegates and holds project helpers accountable for results; Focuses on product and process
• Strong abilities in multi-tasking, prioritization, and large project management