Overview:

The Accessories & Apparel Buying Coordinator demands a proactive individual with a keen eye for detail, strong organizational skills, and the ability to collaborate effectively across various teams. Internal candidate has been identified for this role

We believe Running Changes Everything . If you believe that, too, we want to talk. With more than 270 stores and a robust e-commerce site, Fleet Feet is the largest running retailer in the country. Catering to more than runners, we pride ourselves on having an inclusive environment! We believe its a privilege to serve and remain committed to delivering unmatched service and support when outfitting customers in everything they need to have a successful run, whether thats introducing them to their new favorite running shoes, socks, or gear, or inviting them to our next training program run. We like to keep things high-spirited, fast-paced, and fun. We dont mind wearing more than a few hats and stepping in to help out wherever is needed. We are a group of knowledgeable and hardworking individuals who work, sweat, and live passionately. We run together to solve a problem, reach a goal, get encouraged, and champion our brand every single day. We are in full pursuit to find hardworking people to join us on our quest and bring our core values to life.

Purchase Order Management

• Execute the complete purchase order upload process for both preseason and in-season orders, including those for the distribution center, retail stores and special events or expos.
• Provide ad hoc support for purchase orders, coordinating closely with the distribution center and retail store teams.
• Collaborate with the data management team to address system needs such as product creation, uploads to fleetfeet.com and other technical requirements.
• Maintain meticulous records of open orders for accessories and apparel, assisting the Senior Buyer with managing the launch calendar, ship date reminders and other key deadlines.
• Facilitate the creation of purchase orders and UPC uploads for events and expos.
• Support the handling of in-season at once orders, as directed by the Senior Buyer.

Inventory Management

• Communicate new seasonal SKUs, process PO uploads and manage new vendor setups in coordination with relevant teams.
• Assist the Senior Buyer with executing and managing store transfers, vendor stock swaps and return to vendor programs.
• Work with accounts payable to coordinator return to vendor programs, ensuring accurate reconciliation of RAs and credit memos.
• Maintain markdown calendar and seasonal MAP updates as needed, communicating action items to the retail store team as needed.
• Support the allocation of inventory to stores for apparel and accessories from the distribution center.

Sales and Performance Analysis

• Generate and analyze regular reports on sales trends, inventory levels, DC order fulfillment and vendor performance to provide insights to the Senior Buyer, and other key members of the team.
• Assist in creating comprehensive recaps for key events and expos related to apparel and accessories.

Administrative Duties

• Maintain accurate and detailed records of purchases, returns and vendor communications.
• Assist in budget management and track expenses related to buying activities to ensure fiscal responsibility and efficiency.

• 3 years of experience in a retail buying, merchandising, or inventory management role.
• Experience with sales reporting and analysis, using tools like Excel, ERP systems (NetSuite is preferred, not required), or inventory management software.
• Previous experience working with distribution centers, vendors, and retail operations is a plus.
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
• Detailed-oriented, ensuring accurate record-keeping and management of purchase orders and inventory.
• Proficiency in Microsoft Office Suite, especially Excel (pivot tables, VLOOKUPs).
• Excellent verbal & written communication skills to coordinate effectively with internal teams and external partners.
• Ability to work collaboratively across multiple departments and balance competing priorities.
• Familiarity with UPC uploads, SKU management, and vendor setup process.

Perks:

• High energy and fun atmosphere
• Training and advancement opportunities within the Fleet Feet brand
• Exciting professional development opportunities, including a mentorship program, talent development initiatives, employee resource groups, a monthly learning opportunities on diverse topics.
• Robust benefits package (medical, dental, vision, FSA, HSA, Employee Assistance Program, and more)
• 401(k) Retirement Plan for all part and full-time employees (Age 21+) with 4% employer matching and immediate vesting (company-owned stores)
• Community involvement and community service activities
• Training Program and Product Discounts
• Passionate team members
• Check out our Fleet Feet Benefits Summary for full-time employees averaging 30+ hours/week at company-owned stores

We are an equal opportunity employer and believe having diverse teams in which everyone brings their whole self to Fleet Feet is key to our success. We welcome people of different backgrounds, experiences, abilities and perspectives. That is why we value diversity and inclusion in our hiring practices, our culture, and our engagement with the community. Learn more about our Diversity, Equity and Inclusion initiatives.

Additional Requirements: Position requires occasional moving around with light (1-10lbs.) carrying, lifting, pushing or pulling. The position needs to occasionally move about inside the office to access files, office equipment, etc. The position is mostly sedentary and requires the employee to have close visual acuity to perform job requirements. The position requires frequent communication with team members and repetitive motion with the hands, wrists and/or fingers while constantly utilizing a computer. This position is located within an office environment and is not substantially exposed to adverse environmental conditions.

Fleet Feet utilizes E-Verify in all corporate and company-operated stores as part of the hiring process.