Senior Executive Business Partner

The

Senior Executive Business Partner

will provide business support to Engineering Leaders in our R&D organization. This is a great opportunity for a self-motivated, organized, and eager project manager to work directly with members of our Engineering leadership team. Executive Business Partners at Klaviyo have insight into the vision and strategy of a leading tech company in hyper-growth mode while having hands-on impact on executing that vision.How You Will Make a Difference:

A successful Executive Business Partner at Klaviyo will be a proactive, organized, initiative-driven project manager and executive support coordinator who has a deep understanding of Klaviyo’s business and the executive you support and the impact of major initiatives being driven. In this role you will:Oversee scheduling and calendar management for assigned executives, including working with executives to prioritize their time and attendance.Provide strategic input on executive level project management.Manage the operational cadence of the organization you support to ensure that all pre-planning, meeting scheduling, and follow-ups are completed for major business initiatives throughout the year.Be the second set of eyes on all major business initiative planning and communication to ensure efficient allocation of resources and effective communication for cross-functional collaborations.Attend meetings, take notes on action items, and follow up with content and deliverables as needed.Manage logistics for quarterly executive off-sites, customer meetings, and other high-profile meetings and events as needed.Exhibit a high sense of urgency and understanding of prioritizing customer meetings and needs to ensure customer satisfaction with Klaviyo.Help set agendas and review content for leadership meetings.Complete travel arrangements and expense reports for the executives you support.Take ownership of small projects as they come up, for example, crafting team communications, managing overall budget, and planning events for the team within the budget requirements.Willing to go above and beyond to manage changing calendar commitments and seamless global travel scheduling.Ability to be in the office a minimum of 3 days a week in our hub locations will be required for this job.Expectation to travel 10-15% as needed to support office events.Who You Are:

You have 6 years of experience in an executive administrative support role. Support in Engineering, Product, or other R&D functions preferred.You are comfortable supporting a west coast-based leader from Boston.You have experience booking travel and completing expense reports and may have experience holding your own corporate card (preferred).You have experience with managing customer-related activities and high-profile events such as managing event logistics, especially in a project manager capacity.You are proficient and well-versed in using Google Suite, Slack, Zoom, and other communication technologies.You are intellectually curious and maintain a high level of confidentiality.You are proactive in anticipating the needs of the people you support and in obtaining the information you need to execute your projects.You have a team-first mentality and have experience collaborating with key stakeholders on multiple projects.You are able to work independently and are a self-starter.You are on a journey of continuous improvement and proactively seek and implement constructive feedback to level up your skills and knowledge.You possess excellent verbal and written communication skills, the ability to influence, and exceptional organizational skills and attention to detail.

#J-18808-Ljbffr