BASIS Independent Schools (#5003), 1290 Parkmoor Ave, San Jose, California, United States of America Req #9332

Tuesday, February 18, 2025

BASIS Independent Schools, a subsidiary of Spring Education Group, is a national network of PreK-12 private, secular schools that educate students to the highest international levels. Our ten campuses, located in some of the most bustling, dynamic metropolitan areas in the country, are part of the BASIS Curriculum Schools global network. We believe in setting a higher standard for students and promoting self-reliance and accountability in a culture where hard work is celebrated, and intellectual pursuits result in extraordinary outcomes.

BASIS Independent Silicon Valley Upper is seeking qualified candidates for an Auxiliary Programs Director for immediate hire!

What We're Looking For

As the Auxiliary Programs Director, you are responsible for managing the operational and programming needs for non-academic school activities including (but not limited to) after-school programs, such as clubs and sports, and summer programs. Additionally, your team, the Auxiliary Programs Department, will support community spirit building by collaborating on the design and/or execution of student, parent, and faculty/staff events, yearbook production, school photo days/senior portraits, and purchasing spirit gear/uniforms for clubs and teams. In this role, you must comfortably wear many hats and embrace the opportunity to grow and expand your skills in a dynamic, fast-paced, entrepreneurial organization.

Your Primary Responsibilities

1. Execute and enhance a comprehensive extra-curricular club, sport, and summer program that excites the community and generates revenue for the school:
2. Evaluate the community demands of after school and summer programs
3. Research after school and summer programs offered in the community
4. Research and select vendors, considering internal faculty/staff as well as external vendors, for summer and after school programs
5. Coordinate, market, and manage the after school and summer programs
6. Design and maintain seasonal auxiliary course catalogs, including schedules
7. Oversee the hiring and management of temporary summer help for on-site summer camps
8. Communicate about auxiliary courses and provide weekly updates to families via newsletters and meetings
9. Register students for all auxiliary programs
10. Purchase equipment for after school and summer programs
11. Secure and manage payments for referees and transportation providers for sport games
12. Coordinate and procure spirit wear for clubs and uniforms for sports teams, as necessary
13. Manage academic and non-academic competitions and bees (i.e. Spelling Bee, Geography Bee, etc.)
14. Support yearly drama productions with any contract execution and affiliated payments, register cast and crew to participate, and facilitate ticket sales, as necessary
15. Coordinate and manage school photo days, including senior portraits, and facilitate photo orders
16. Support the operational aspects of field trip planning including logistics and safety, as necessary
17. Develop and sell the yearbook by working with faculty, administrators, and students
18. Initiate and/or support with internal student and faculty events -- ensure proper execution and be on-site when needed
19. Serve as a point of contact and subject matter expert for parents, students, faculty, staff and contractors:
20. Handle all communication to school and outside vendors
21. Establish/maintain affiliations with sports leagues (attending league meetings, schedule games, and complete any administrative tasks required by the leagues)
22. Ongoing communication and collaboration with all departments and teams including Facilities, IT, Front Office, Academics, Student Affairs, and Admissions
23. Maintain and accurately record the budget of the auxiliary programs
24. Analyze student participation in activities and the financial impact of different activities
25. Collect and process school fees
26. Assist with building rentals and being on-site when needed

Position Qualifications

1. Possess superb organizational, budgeting, and analytical skills
2. Have excellent communication skills
3. Have a willingness to work as a team and cross-departmentally
4. Have a positive attitude and excitement for auxiliary programming!
5. Have a growth mindset
6. Have the ability to multi-task
7. Have the ability to give presentations to students/families
8. Have experience working with elementary students
9. Candidates must have the ability to obtain a fingerprint clearance card.

Additional Qualifications

1. Excellent interpersonal and customer service skills and a collaborative working style
2. Ability to look at situations from several points of view and creatively problem-solve on the fly
3. Willingness to work evenings and weekends as needed
4. Strong work ethic and desire to help wherever and whenever needed to make the school successful
5. Must be a self-starter and a supportive team player
6. Excellent communication skills both verbal and written
7. Passion for education
8. Microsoft Office (Word, PPT, Excel, Outlook) skills are essential
9. Experience with sales and team management preferred

BASIS Independent Schools offers a comprehensive benefits package which includes:

1. Competitive salary dependent on education and experience.
2. Career growth opportunities focused on continuous learning, mentorship, and professional advancement across our network of schools.
3. Retirement options through which eligible participants may receive a 50% Company match for the first 10% of employee earnings deferred.
4. Three PPO medical plans to choose from, as well as dental and vision insurance.
5. An FSA option that allows for pre-tax dollars to cover medical, dependent care, and transit.
6. Student tuition remission for your children to attend our schools.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language. In addition, this position often requires an individual to carry, lift, use repetitive or fine hand movements, and occasionally push, pull, or bend. This position is regularly required to hear and use clear vision with or without correction. Spring Education Group, including, but not limited to SEG Inc., and their affiliates (collectively “Company”) is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination.