Administrative Analyst I/II

Salary: Annually

Closing Date: 3/18/2025 3:00 PM Pacific

This current opening is for an Administrative Analyst II position.

The San Ramon Valley Fire Protection District is seeking a highly motivated individual who desires to provide a high level of support to our District. We are committed to personal and professional growth and provide opportunities for you to stay current on training requirements, trends, and technology.

Under direction, Administrative Analysts perform a wide range of detailed and complex professional level accounting and analytical work in various program and functional areas. Incumbent will perform accounting, administrative, systems, statistical and management analysis and make recommendations on Districtwide and divisional, organizational, budgetary, staffing, and programmatic issues and requests. Incumbent assists in the development, analysis and recommendation of Districtwide policy and procedures. Incumbent plays a key role in the assessment and analysis of District divisions’ annual and mid-year budget requests/changes and make appropriate recommendations to the Division Head. Incumbent will also analyze, reconcile and provide recommendations on policy, administrative, organizational, fiscal and operating issues, revenue enhancement initiatives, challenges and impacts in all assignments as well as in specific program areas as assigned, e.g., Finance, EMS, Operations, Training, Human Resources, Communications, Community Risk Reduction, and Information Technology. Incumbent will coordinate the efforts of assigned District divisions, manage special projects, and represent the District in dealing with other District divisions, other agencies, community groups or members of the public; and do related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from assigned supervisor or manager and may coordinate work with temporary staff. No lead responsibilities or supervision of staff is exercised. This position may be assigned to any Division within the District and may be reassigned to other Divisions from time to time.

Example of duties:

1. Performs research, compiles and analyzes information/data regarding a variety of administrative, management, fiscal and organizational issues.
2. Prepares or assists in the preparation of a variety of management reports.
3. Performs analysis for development of administrative, management, program and organizational policies and procedures.
4. Performs analysis for budget development, budget administration and resource planning.

CORE COMPETENCIES, KNOWLEDGE, AND ABILITIES

Knowledge of:

1. Principles and practices of public administration, organization, and management.
2. Research techniques and sources of information and data applicable to public sector programs and services.
3. Principles, practices, and trends related to public sector budgeting and funding sources.
4. Statistical and analytical techniques.
5. Acceptable fiscal and financial analytical practices and principles.
6. Spreadsheets and databases to manage and analyze data.

Ability to:

1. Identify, research, and gather relevant information from a variety of sources.
2. Read and interpret complex written materials, policies, regulations, and requirements.
3. Analyze and evaluate data, procedures, interrelated processes, and other information.
4. Formulate conclusions and/or alternatives and develop effective recommendations.
5. Use work-related computer applications including e-mail, word processing, spreadsheets, databases, and the Internet.
6. Prepare well-organized and accurate documents such as reports, memos, and correspondence.
7. Synthesize ideas, analysis and information and conclusions into clear and logical written statements.
8. Speak clearly and concisely to express ideas and communicate work-related information to a variety of individuals and/or groups.
9. Listen, ask appropriate questions, and effectively elicit required information.
10. Establish and maintain effective working relationships with staff, officials, and the public.
11. Exercise sound judgment in critical situations when direction or supervision may not be available.
12. Effectively manage multiple priorities that may have conflicting time frames and identify and communicate solutions.

MINIMUM QUALIFICATIONS

Either I

Possession of a high school diploma, or G.E.D. equivalent, and the equivalent of two years of full-time experience in the class of Administrative Analyst or any equivalent or higher paying class that will demonstrate possession of the core competencies/knowledge and abilities described below.

Or II

Possession of a Baccalaureate degree from an accredited college or university, and the equivalent of two years of verifiable full time experience performing professional-level analytical work.

Or III

Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and the equivalent of one year of verifiable full time experience performing professional-level analytical work.

SPECIAL REQUIREMENTS

Incumbents in this classification may be required to work evenings and weekends.

Incumbents may be assigned lead responsibilities for some short- or long-term projects.

APPLICATION PROCESS

Candidates considered for employment will be required to undergo a background investigation, including a medical examination and a pre-employment drug screening.

In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Division.

The San Ramon Valley Fire Protection District is an equal employment opportunity employer and does not discriminate on the basis of race, sex, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, marital status, registered domestic partner status, military or veteran status, sexual orientation, age, genetic characteristics and information, reproductive health decision-making, or any other basis prohibited by law.