Job Title: Contracts Assistant

Pay Rate: $23 -$26/ hr

Location: Irvine, CA

Area Code: 949, 657, 714

ZIP Code: 92618

Start Date: Right Away

Keywords: #ContractsAssistant #Aerospace

Benefits:

* Medical / Health Benefits with multiple plan options, Flexible Spending Accounts, Dental and Vision

* 401k

* On the job training / cross-training

* Life Insurance, disability insurance

* Voluntary life insurance for family members available.

* Accident and critical illness insurance optional.

* Scheduled performance reviews

* Referral program

Job Description:

The Contracts Assistant provides administrative and staff support to the Contracts department. Assist in the preparation and control of records, statistics, and reports. Assists in the preparation of contract proposals and related marketing efforts

Responsibilities:

* Coordinate, submit, and track approved proposals

* Provide assistance in distribution of sales orders and other contract documentation.

* Support entry of contract requirements into CostPoint system.

* Initiate, process and closeout various contract-related documentation and/or communications, with customer and within MDSI.

* Manage on-line solicitations and orders from DLA.

* Manage solicitations and orders for repair orders.

* Generate, process, and track contract closeout sheets.

* Assist in scanning documents to on-line proposal and program folders.

* Maintain department Agreement Log and centralized files.

* Perform routine customer follow-up and coordination.

* Assist Contracts Lead and Pricing Supervisor in the performance of their respective administrative duties.

* Support preparation and submission of proposals, including back-up documentation.

* Maintain assigned contract files, ensuring that correspondence and records are properly posted.

* Access and process e-mail orders from customers using EDI.

* Able to interact with all levels within the organization

Education and Experience:

* High school diploma/GED

* 1-3 years related experience

* Must be a US Citizen or Permanent Resident

Skills and Knowledge:

* Ability to read and interpret documents.

* Ability to write routine reports and correspondence.

* Ability to communicate in English.

* Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

* Ability to apply concepts of basic algebra and geometry.

* Strong interpersonal skills as well as strong telephone skills.

* Personal Computer literate.

* Spreadsheets & word processing (Word, Excel).

* Must be eligible to obtain DoD security clearance.