The ideal candidate will be doing the agency's, bookkeeping, payroll, human resources and administrative duties. The office manager will be preparing quarterly tax and unemployment forms. All bookkeeping, data entry as well as reconciling monthly accounts which are done in Quick Books.

Responsibilities

• Manage accounts payable and accounts receivable in QuickBooks and enter all donations including gifts in kind into QuickBooks database; maintain petty cash, deposit checks and pay bills
• Prepare quarterly 941 tax forms and unemployment forms; prepare information for annual audit and 990 tax form in cooperation with outside accountant
• Produce monthly and as needed financial reports
• Process payroll and pay payroll taxes twice a month
• Run background checks on all staff, interns and volunteers and maintain personnel records
• Implement and maintain HR processes; update and have available all non profit, employee and volunteer forms

Qualifications

• Minimum 3 years of office management experience, preferable with a non profit organization
• Undergraduate degree or associate degree with related experience; and/or strong experience in accounting, finance, accounting software, non profit management strongly preferred.
• Proficient in Microsoft Word, Excel, and Power Point
• Experience in Bookkeeping and proficient with Quick Books preferred
• Self-motivated and independent problem solver; basic Spanish language skills preferred