Real Estate Specialist

Summary:

The Real Estate Specialist will support the Real Estate Team in managing leasing, tenant coordination, and construction project activities for new and existing retail locations. This role plays a key part in ensuring the successful execution of tenant improvement projects, lease administration, and cross-functional coordination from lease execution through store opening. The ideal candidate will have a strong background in commercial real estate, leasing operations, and construction project support within a retail or commercial environment.

Responsibilities:

• Facilitate tenant improvement projects from lease execution through store opening, ensuring timely delivery and compliance with lease obligations.
• Manage and track key project milestones, including permitting processes, inspections, construction progress, punch list completion, rent commencement, and store opening timelines.
• Collaborate with internal departments (construction, operations, finance, marketing, and store operations) and external vendors, contractors, and stakeholders to ensure seamless project execution.
• Maintain a high level of communication with tenants throughout the project lifecycle to support timely progress and a smooth transition to store operations.
• Review and provide feedback on construction drawings, design renderings, and signage packages to ensure alignment with landlord standards, design criteria, and lease requirements.
• Conduct site visits and walkthroughs to monitor construction status, identify issues, and verify completion of tenant punch list items.
• Monitor and ensure adherence to landlord design guidelines, property improvement standards, zoning regulations, and permitting requirements.
• Support leasing operations including sublease coordination, lease renewals, amendments, terminations, and subtenant onboarding, ensuring all documentation is processed accurately and on time.
• Maintain and organize all lease documentation, construction records, project tracking reports, tenant files, and critical date calendars with high attention to detail and data accuracy.
• Coordinate internal and external project meetings, distribute meeting notes, and track action items to maintain accountability and alignment.
• Assist with tenant move-in/move-out coordination, utility account transfers, and ensuring compliance with property standards.
• Generate and distribute detailed leasing and construction reports, occupancy status updates, and project summaries for internal teams and leadership.
• Perform other duties as assigned by management.

Qualifications:

• A Bachelor’s degree in Real Estate, Construction Management, Architecture, or a related field.
• 5+ years of experience in leasing coordination, tenant improvement, or construction project support within a commercial or retail environment.
• Prior experience supporting retail real estate development, particularly in grocery, food service, or quick-service restaurant (QSR) environments, is strongly preferred.
• Real estate license is strongly preferred but not required.
• Bilingual in English and Mandarin is strongly preferred.
• Proficiency with lease tracking systems and project management tools such as CRM, Yardi, Excel, or similar platforms.
• Solid understanding of leasing processes, permitting/zoning procedures, and lease financial assessments.
• Strong ability to interpret construction documents, site plans, AutoCAD drawings, and lease agreements preferred.
• Demonstrated negotiation skills with the ability to represent company interests effectively during lease discussions, project coordination, and vendor engagements.
• Excellent verbal and written communication skills, with the ability to collaborate effectively across cross-functional teams.
• Strong organizational and time management skills, with the ability to manage multiple priorities and meet tight deadlines.
• Familiarity with SAP or similar enterprise resource planning (ERP) systems, including navigation of project-related modules, invoice processing, and internal approvals, is a plus.
• Highly organized with the ability to manage multiple projects and meet deadlines.
• Authorized to work in the United States without sponsorship.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• This job may require standing or walking for extended periods of time, lifting up to 50 pounds, and performing repetitive motions.

Working Conditions:

• This job is performed in an environment that may have exposure to heat, noise, and other environmental factors.

Position Details:

• Employment Type: Full Time
• Location: 6338 Regio Ave, Buena Park, CA 90620
• Travel: 25% ~ 50%
• Working Hours: Monday - Friday 9AM - 5:30PM
• Available to work on weekends and holidays as necessary.

Benefits:

• Medical, Dental, Vision, and Life Insurance.
• 401 (k) Retirement Saving Plan with 4% Company Match.
• Long-Term Services Award.
• Employee Discount.
• Paid Time Off.

Compensation:

The pay range for this job starts at $70,000 per year. This is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) the responsibilities of the job, your education, skills, qualifications, experience, and location.

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Disclaimer:

Our goal is to be a recognized leader in the industry while providing a great workplace for employees. Please note the job descriptions are intended to describe the general nature and level of work being performed by people assigned to the position. They do not cover all the details of skills, duties, or responsibilities required for the positions. Thus, they are not to be construed as an exhaustive list of all skills, duties, and responsibilities required for personnel. All personnel may be required to perform duties outside of their normal responsibilities as instructed by management. Skills, duties and responsibilities may change at any time with or without notice. We are an E.E.O. employer.