At Polsinelli,What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli has an immediate opening for an IP Specialist in the Chicago office.

CORE COMPETENCIES

Critical Thinker

• The ability to gather relevant information, interpret and evaluate the data, and make informed decisions. Develop sound, practical solutions and make timely decisions; provide creative solutions to difficult issues.

Effective Communicator - Written

• The ability to produce quality written documents which clearly convey the subject and major points; adapts written communications to suit particular situations and audience needs.

Effective Communicator - Oral

• The ability to effectively explain, describe or convey ideas verbally in a clear, concise and open manner, with a professional demeanor. Actively engages in conversations in order to clearly understand others' messages and receive and process feedback.

Strong Interpersonal Skills

• The ability to develop and maintain relationships with others; to work with others toward a common goal by working cooperatively, developing positive relationships, and providing information and assistance willingly.

Detail Oriented

• The ability to develop and apply comprehensive planning and organizing strategies to ensure projects are appropriately prioritized and resources are used effectively and efficiently.

Proactive

• The ability to see opportunities to make improvements and independently choose strategies to achieve them; envisions new and innovative possibilities and acts on them independently to achieve benefits.

Manages Change

• The ability to change directions quickly as workflow needs change; to respond with flexibility to a changing work environment.

Strong Computer Skills

• The ability to understand and effectively use the technologies provided; use initiative to apply technologies to new contexts.

Strong Decision Making/Judgment Skills

• The ability to independently formulate sound decisions and select an effective course of action using available information.

Results Driven (Billable Requirements)

• The ability to set clear goals, meet billable requirements, and complete tasks and projects in an efficient manner that is beneficial and cost-effective for the clients and the firm.

CORE RESPONSIBILITIES

• Responsible for billing 450 hours/year
• Comprehensive knowledge of specific Intellectual Property rules and procedures, as well as, keeps abreast of department guidelines
• Exception verbal and written skills, as well as administrative and management skills to coordinate US harvesting and application filings of high-volume client portfolio
• Exceptional typing skills; ability to draft and/or edit documents accurately and quickly
• Responsible for docketing and prosecution management, including uploading documents to docketing and DMS systems (CPi and iManage), as well as, maintaining and updating files and client portals
• Effectively set priorities, meet deadlines and manage multiple projects
• Ability to pay attention to the minute details of a project or task (i.e. calendaring, meeting coordination, timesheet entries, travel plans, file openings)
• Critical thinker who works efficiently, using available technology and striving to make tasks easier and more efficient.
• Proficient in iManage Records Manager, CPi, Intapp, Carpe Diem, Chrome River, iManage 10 Work 10 system, Adobe and Microsoft programs Word, Excel and Outlook
• Annually complete eight (8) hours of continued technical education through the firm's training department, including, but not limited to, the IP Department specific training.
• Employees approved for flexible work arrangements are expected to be available and maintain a practice of reliable, consistent attendance at all times during the employees scheduled work shift including, but not limited to, Jabber/instant message, Zoom, email and voicemail, and by phone.

Billable Duties

• Manage docket and patent prosecution practice for high-volume client portfolio
• Coordinate invention harvesting meetings with client and team
• Compile, upload and electronically file US patent applications with USPTO
• Draft patent prosecution templates, such as formalities, and electronically file with USPTO
• Prepare and circulate reporting letters to client(s) and/or outside counsel or vendors
• Review filed and issued patent communications to identify any errors or required corrections
• Review issued patents for errors, determine expiration date of patent, and prepare certificate of correction, if necessary
• Review, prepare, monitor and update IDS charts and/or client portfolio spreadsheets as needed
• Other duties as assigned

Non Billable Duties

• Coordination of Client Estimates and Accruals, as well as invoicing process
• Maintain and update files, including file openings and conflict checks in Intapp
• May assist with drafting engagement letters
• May assist with intake activities
• Responsible for scheduling and coordinating travel arrangements (Attorney travel)
• Responsible for overseeing invoice payments/expenses/reimbursements (Chrome River)
• Coordinate tracking of CLE for assigned attorneys
• Other duties as assigned

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.

The budgeted salary range for this position is $85,000 - $115,000 depending on experience.

As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, LTD benefits, STD benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)