Position Type: FACILITIES DEPARTMENT
Date Posted: 5/10/2024
Location: Facilities and Maintenance
Date Available: TBD
Effective Date(s): TBD
Staff Needed: One (1) Maintenance Manager
Qualifications: - Hold a Bachelor of Science degree in Engineering or a field related to the management of maintenance and facilities.
- Have at least five years of experience at a supervisory level in facilities maintenance in commercial, industrial, educational or institutional facilities, comparable in size to the Paterson Public Schools system.
- Demonstrate knowledge of construction codes, health and safety regulations, financial and management practices, purchasing, supervision and motivation of personnel, Department of Education regulations and state and local regulations regarding the maintenance of buildings and equipment.
- Hold a Black Seal License, optional.
- Hold and maintain a valid driver9s license for the type of equipment to be driven, with no serious violations.
- Have excellent leadership and organizational skills and the ability to motivate people.
- Have excellent integrity and demonstrate good moral character and initiative.
- Exhibit a personality that demonstrates interpersonal skills to relate well with students, staff, administration, parents and the community
- Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.
- Demonstrate the ability to use computers for word processing, data management, and telecommunications.
- Provide proof of U. S. citizenship or legal resident alien status by completing Federal Form I-9 in compliance with the Immigration Reform and Control Act of 1986.
- Provide evidence that a criminal record history check has been conducted and clearance has been given by the Department of Education. During the initial six-month period provide a sworn statement that the individual has not been convicted of a crime or a disorderly persons offense in accordance with 18A:6-7.1.
- Provide evidence that health is adequate to fulfill the job functions and responsibilities, with reasonable accommodation pursuant to 42 U.S.C. 12101 and in accordance with N.J.A.C. 6:3-4A.4.
- Pass the State required Mantoux Intradermal Tuberculin Test as required by N.J.A.C 6:3- 4a-4.
- Meet such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.
- Obtain CEFM certificate within 2 years of employment.
- Manage all aspects of Buildings and Grounds maintenance which includes the work order process, management of the maintenance trade staff, preparation and institution of a preventative maintenance program. Prepare, revise and issue scope of work for yearly outside contractor services. Manage after hours emergency issues such as fire alarms and snow plowing. Carry out the work order process with the building trades staff in a timely manner.
- Develop and implement a Preventative Maintenance Plan for each building that outlines the tasks of and expectations for maintenance employees, indicating a detailed daily and periodic schedule for maintenance and repairs of the facilities. Establish and implement an effective summer and non-school day program of specialized maintenance and repairs.
- Develop and implement a Preventative Maintenance Plan for each building that outlines the tasks of and expectations for maintenance employees, indicating a detailed daily and periodic schedule for maintenance and repairs of the facilities. Establish and implement an effective summer and non-school day program of specialized maintenance and repairs.
- Develop and supervise work and vacation schedules for all maintenance personnel, including substitutes.
- Respond immediately to emergency situations and provide appropriate maintenance services. Perform maintenance work in emergencies when unclean or unsafe conditions exist. Maintain an emergency contact list.
- Prepare weekly or monthly plans for the completion of work orders.
- Establish and implement a regular program of safety, accident prevention, and effective maintenance procedures, including the safe and proper use of equipment (PPE) and materials, identification and prevention of hazards, air quality controls, Right To Know programs, and prevention of accidents and injuries. Work cooperatively with community and State agencies, including the police, fire, emergency, and health departments, to ensure that high standards of health, sanitation, and safety are maintained throughout all of the district's facilities and grounds.
- Provide a regular program of maintenance staff development to promote quality maintenance, efficiency, effective procedures, communication skills, work attitudes, and ethics. Provide orientation and training for all new and substitute maintenance employees.
- Assist the Director of Facilities by regularly inspecting buildings, equipment, and grounds to meet all federal, State, insurance carriers, and local requirements, including the annual Department of Education Checklist. Ensure that high standards for maintenance, attractiveness and safety are maintained. Recommend to the Director of Facilities and/or Principal any improvements needed.
- Analyze all maintenance accidents and regularly search for patterns in injury reports in order to establish corrective procedures to reduce the potential for future accidents or hazards.
- Establish and maintain a system of financial records, controls, and accounting procedures for maintenance services in accordance with GAAP and applicable regulations, submitting all reports in a timely fashion.Correct immediately any audit exceptions.
- Develop and recommend the maintenance services budget, and then administer the approved budget, completing all required documentation.
- Work cooperatively with the Director of Facilities to ensure that coordinated services are provided and that guidelines for the division of responsibility for repairs and emergency repairs are established.
- Maintain regular communication with Sector Supervisors.
- Participate in the preparation of specifications for competitive bids for repair work.
- Prepare and administer the Maintenance Services budget.
- Collaborate with school principals on the maintenance and repair of school buildings.
- Evaluate all staff members assigned to Maintenance Services.
- Provide technical assistance in estimating costs for various maintenance projects.
- Conduct periodic investigations in all school facilities to determine the effectiveness of maintenance and repair programs and to maintain effective use of the building.
- Prepare and maintain computerized reporting systems relative to work orders (SchoolDude) requested, in process, and completed, as well as major projects scheduled and in-process.
- Provide input into the development and administration of an in-service training program for maintenance and repairs staff members.
- Provide recommendations for the development and updating of district policies and procedures relating to the maintenance and repair of school facilities.
- Establish and administer schedules and procedures for the repair and maintenance of school facilities during the summer months and other times when district facilities are not in use.
- Communicate regularly with the Director of Facilities, principals, and appropriate staff about the needs, regulations and procedures for the effective operation of maintenance programs of the schools.
- Maintain in safe working condition and operate in a safe manner electronic and other equipment needed to carry out job functions and responsibilities.
- Maintain effective communications with students, staff, and parents to elicit support and to seek perceptions and ideas to improve the maintenance services for the schools.
- Research and make recommendations for improvement in the effectiveness and efficiency of the maintenance services so that attractive, healthy, and safe facilities are provided.
- Attend required meetings and serve, as appropriate, on staff committees.
- Notify and assist the administration and appropriate emergency personnel with any emergency, and potentially dangerous or unusual situations, following Policy and Regulation 8441, Care of Ill and Injured
Pupils. - Understand and communicate current developments in maintenance services through reading, participation in appropriate workshops or meetings, and involvement in professional organizations.
- Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attire and grooming, and an effective work ethic.
- Use computers and/or electronic equipment to fulfill job functions. Including but not limited to Word, Excel, and Work Order Systems.
- Protect confidentially of records and information about staff, and use discretion when sharing any such information within legal confines.
- Participate in appropriate in-service and workshop programs and attend any required meetings.
- Display the highest ethical and professional behavior in working with students, parents, and school personnel, and outside agencies associated with the school.
- Adhere to New Jersey school law, State Board of Education rules and regulations, State and local health agency requirements, Board of Education policies and regulations, school regulations and procedures, and contract obligations and construction codes.
- Perform any duties and responsibilities that are within the scope of employment, as assigned by the Director of Facilities and not otherwise prohibited by law or regulation.
- Prepare and implement, in conjunction with the DOE the Comprehensive Maintenance Plan (N.J.A.C. 6:8-4,9(a)7) that is both corrective and preventative for the upkeep of all facilities, grounds, and the major facilities systems (HVAC, mechanical, plumbing, electrical, and structural) of the district.
- Provide an efficient work order system and scheduling system for repairs of facilities and equipment that ensures that all maintenance and repairs are completed in a timely fashion, and provide regular work order status reports to the Director of Facilities, Assistant Superintendent for Operations and principals of the buildings.
- Assist the Director of Facilities in the liaison role on the Long-Range Facilities Plan with the Schools Development Authority and Department of Education.
- Assist in developing a custodial services plan for each building that outlines the tasks of and expectations for custodial employees, indicating a detailed daily and periodic schedule for cleaning and simple repairs of the facilities. Establish and implement an effective summer and non-school day program of specialized cleaning and repairs.
- Monitor and approve time records of designated maintenance and custodial personnel, and approve all overtime using established procedures and budgets.
- Monitor systems and procedures to ensure the security of all facilities.
- Assist in maintaining the Fixed Assets Inventory, following the requirements of GAAP.
- Maintain an inventory control system and purchase supplies, parts, and equipment through the established bid or price quote process that follows federal, state and local regulations.
- Assist in supervising the removal of snow and ice so that safe conditions exist and schools can be opened in a timely manner.
- Assist in developing, implementing and monitoring an effective grounds maintenance program, including playground equipment, to ensure that the grounds are attractive and safe.
- Work cooperatively with the Supervisor of Health, Physical Education, and Athletics and with principals in the preparation of playing fields and facilities for athletics and school activities.
- Research and make recommendations for improvement in the effectiveness and efficiency of the repair, maintenance, and cleaning services so that attractive, healthy, and safe facilities are provided.
- Attend required meetings and serve, as appropriate on staff committees.
- Notify and assist the administration and appropriate emergency personnel of any emergency, and potentially dangerous or unusual situations, following Policy and Regulation 8441, Care of Ill and Injured Pupils.
- Understand and communicate current developments in the repair, maintenance, and custodial areas through reading, participation in appropriate workshops or meetings, and involvement in professional organizations.
- Observe strictly, to avoid the appearance of conflict, all requirements of the School Ethics Act (N.J.S.A. 18A:12-21 et. seq.) regarding conflicts of interest in employment, purchasing, and other decisions, including solicitation and acceptance of gifts and favors, and submit in a timely fashion the required annual disclosure statement regarding employment and financial interests.
Salary: As per negotiated contract
Initiator: Neil Mapp, Chief Officer of Facilities and Custodial Services
- Meet such alternatives to above qualifications as the Superintendent may find appropriate and acceptable
- Pending Budget availability
- All postings are open for ten (10) consecutive days following the date posted on the Paterson Public Schools website