Duration: initial duration 6-12 months

Hybrid Details: minimum 3 days/week onsite in Irving, TX – additional days may be required

Type: Contract

Job Description

Summary:

The Associate Corporate Event Manager will work both independently and collaboratively in a team environment to organize and execute in-person events, meetings, trade show booths, conference activities, and other related projects.

This role requires previous experience in corporate event planning, exceptional customer service skills, a high level of professionalism. The ideal candidate should possess strong organizational skills, and the ability to thrive in a fast-paced, detail-oriented atmosphere.

Responsibilities:

• Support the strategic vision and objectives of each event.
• Assists with the coordination of event operations including registration, attendee communications, speaker management, meeting material preparation, expense tracking, event technology, and administrative tasks.
• Assists with the coordination of event logistics including on-site venue management, food & beverage, AV and vendor management, transportation, and basic administrative tasks.
• Supports the administration of trade show booth logistics such as booth services and registrations, sponsorship activations, giveaways, collateral, and staffing.
• Administers virtual events including calendar invites, registration forms, zoom set-up, speaker prep, and follow-ups.
• Assists with the coordination of hospitality events such as receptions, dinners, and networking functions including finding venues and tracking registrations.
• Tracks results and event goals using event surveys to incorporate results into future events.
• Supports meeting preparation including supplies ordering and packing/shipping of event materials.
• Tracks budgets and event calendar accordingly

Qualifications:

• Relevant Bachelor's degree required.
• 1 or more years relevant experience in corporate event planning required.
• Certified Meeting Professional (CMP) or Certificate in Meeting Management (CMM) preferred (not required).
• Experience using event registration systems (ex. Stova, Cvent) and project management systems (ex. Smartsheet).
• Strong time management, project management, and customer service skills with exceptional attention to detail.
• Ability to effectively manage multiple events under tight timelines while maintaining accuracy.