Key Responsibilities:

• Document Management: Ensure proper control, storage, and maintenance of all company documents, including policies, procedures, contracts, and technical documents.
• Document Distribution: Facilitate the timely distribution of documents to internal teams, clients, and vendors, ensuring that all recipients have the latest revisions.
• Compliance: Ensure that all controlled documents comply with company standards, project-specific requirements, and industry regulations, including ISO, safety, and contractual specifications.
• Version Control: Track and manage document versioning to ensure that the most up-to-date documents are being used at all times.
• Audit Support: Maintain organized records and provide documentation to support internal and external audits, inspections, and reviews.
• Document Retrieval: Assist with retrieving, filing, and archiving documents as necessary, including the creation and upkeep of a centralized document repository.
• Reporting: Generate regular reports on document control activities and provide updates on the status of critical documents.
• Collaboration: Work closely with project teams, management, and external stakeholders to ensure the smooth flow of documentation.
• Training: Provide guidance and training to staff on document control procedures, software, and best practices.

Qualifications:

• Education: Bachelor’s degree in business administration, information management, or a related field preferred.

Experience:

• 3+ years of experience in document control or a similar role, preferably within a government contracting or defense industry setting.
• Experience working in a high-security, regulated environment is a plus.

Technical Skills:

• Proficiency with document control software (such as SharePoint, Aconex, or similar platforms).
• Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with project management software is advantageous.
• Skills:
• Excellent organizational and multitasking skills.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to work under pressure and meet tight deadlines.

Work Environment:

This role may involve working in an office or project-based setting, with occasional travel depending on project requirements.