We are seeking a detail-oriented person to support sales associates and sales management by reviewing and processing offers and lease and purchase contract documents, as well as providing other administrative services to sales associates. Support includes initial listing services, sales coordination, pre-and post-closing activities, customer communication, forms completion and maintenance and clerical tasks.
This position supports sales associates and sales management by reviewing and processing offers and lease and purchase contract documents and providing other administrative services to sales associates.
Job Duties and Responsibilities (Essential Job Functions) Common job activities are listed below; actual position responsibilities may vary. Refer to you manager or human resources for specific duties and performance expectations.

• Coordinate, complete, and/or review transaction documents/paperwork/forms for completeness, accuracy and adherence to company policy and state regulations.
• Perform data entry tasks, prepare general correspondence, and maintain forms/supplies.
• Manage active files to ensure completeness and reports and disclosures are forwarded in a timely manner.
• Compile marketing materials, handle advertising, schedule appointments.
• Provide and/or coordinate accurate and timely communication with external contacts.
• Confirm earnest money checks and forward check to accounting to comply with timeframes. Prepare and maintain files for document storage.
• Train staff and sales associates on software and office equipment. Serve as back-up to staff.
• Perform additional duties as requested or assigned.

Qualifications
Education:

• High school diploma or the equivalent. Secondary education preferred.

Experience:

• Two years administrative experience, preferably in a real estate office.

Knowledge and Skills:

• Strong computer skills in Microsoft Office products. Typing speed of 45 w.p.m. minimum.
• Ability to work independently and prioritize multiple tasks and projects concurrently.
• Effective oral and written communication skills and an excellent customer service focus.
• Effective analytical and problem-solving skills.
• Excellent organizational skills with a focus on detail; high degree of accuracy.

Other (licenses, certifications, schedule flexibility/OT, travel, etc.):

• Real estate license preferred

We offer a competitive benefits package including medical, dental, vision, 401(k), paid time off and life insurance options. Apply today to join our team of experienced industry leaders!
Equal Opportunity Employer