Job Title: Office Coordinator

Reports To: Executive Assistant

The Ideal Candidate:

Every role at Windsor matters, and this role is no exception. We are looking for a proactive individual with a hunger to learn and a desire to be challenged. Attention to detail is crucial, and getting along well with others is a must. You will be an ambassador of Windsor. You will also partner with our directors to help complete projects. If you excel in collaboration and precision, you'll be a perfect fit for our team!

About Windsor:

Windsor Management is a female-founded commercial property management company founded in 2009. Windsor specializes in managing office, retail, and industrial in Northern California.

Windsor's Mission:

At our core, we are our people. We understand that to provide a high-quality service to our owners, we need the best staff. We hire, develop, train, and invest in our staff so they can then invest in our clients. Our people and our reputation drive our growth. Our growth has been fueled by word-of-mouth referrals from happy clients and vendors. It is a testament to our collective, quality output and a testament to the staff we hire. Windsor was recognized in the Top 100 Fastest Growing Companies in the Bay Area in 2024, 2023, and 2022.

The following is not a comprehensive list of responsibilities.

Key Responsibilities:

Mail:

• Manage incoming and outgoing packages and deliveries.
• Work with opening and scanning mail.
• Sort, Scan, and Match incoming checks to the business.
• Email scans to the appropriate Property Managers.
• Work with Adobe to edit scans to ensure all scans are upright and there are no extra pages.
• Take outgoing mail and packages to UPS, FedEx, or the Post Office as needed.

Office Management:

• Maintain office supplies inventory and place orders as needed.
• Ensure the office is clean, organized, and properly maintained.
• Coordinate maintenance and repair of office equipment and facilities.
• Assist the Executive Assistant with creating and executing office events.

Project Assistance:

• Support various projects and initiatives as assigned.
• Assist the Executive Assistant with ad-hoc business needs
• Run errands to the bank, OfficeMax, Target, etc., as needed.

Qualifications:

• A high school diploma or equivalent, as well as additional qualifications as an administrative assistant or secretary, will be a plus.
• Driver's license.
• Ability to successfully pass a background check.
• Proficiency in MS Office (MS Excel, MS Word, and MS Outlook).
• Proficiency in Adobe.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

Note to Third-Party Agencies

We request that third-party agencies refrain from contacting us regarding this job posting. We are managing the recruitment process internally and will not be considering applications or services from external agencies. Thank you for respecting our recruitment process.