Agency: Board of ElectionsnClosing Date/Time: December 18th, 2024 11:59pmnAnticipated Starting Monthly Salary: $4,584.00 - $5,417.00nCounty: SangamonnNumber of Vacancies: 1nnThe SBE is a non-code agency.nnAll applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.nnApplications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.nn****A RESUME IS REQUIRED FOR THIS JOB POSTING****nnFunctional StatementnnFunctions as staff assistant to the Accounting Manager and Procurement Specialist, performs complex administrative duties regarding the procurement of goods and the execution of contracts, intergovernmental agreements and related documents for the SBE in accordance with the Procurement Code, policy, procedures and regulations of State mandate, administrative rule, and/or applicable Statewide procurement policies. Performs highly responsible administrative functions in support of the Agency's fiscal, financial recording and analysis operations. Performs clerical and technical duties relating to processing the Board's expenditures, receipts, and maintaining the property management records.nnEssential Function 1nnResponsible for processing grant obligations: finalizes all new grant obligations in SRM; responsible for processing modifications and amendments for all grants; monitors and maintains the obligation balances; prepares reports on as needed basis.nnEssential Function 2nnResponsible for all small purchases of goods and services (under $20,000): prepares, reviews and approves internal Requests for Purchase and other requisition documents; solicits quotes, when needed, and contacts vendors to place orders for goods and services; responsible for adhering to applicable laws, rules, policies and procedures; researches and develops procurement solicitation documents (Requisitions, Bids, RFPs, IFBs, Purchase Orders, etc.) for applicable procurements.nnEssential Function 3nnAssists in a variety of complex, statewide, accounting work necessary to maintain the fiscal and support programs of the Board. Independently reviews, analyzes, and processes invoices and travel vouchers received for the Board; audits vendor invoices and travel vouchers for accuracy; compares invoice data to financial records and statements; identifies discrepancies and post adjustment entries into Systems Applications & Products (SAP); posts invoices to SAP and provides accounting assistance to vendors with issues with invoices.nnEssential Function 4nnResponsible for maintaining property records for the Board; determines and issues the proper property tag needed for all equipment Requests for Purchase; properly and accurately posts all equipment additions in the Systems Applications & Products (SAP); maintains agency compliance with the Property Control Act, CMS rules and regulations, and Board policies.nnEssential Function 5nnAssists in compiling fiscal data as needed for reporting. Responsible for drafting letters, memos, and other correspondence for the Accounting Manager and CFO; makes recommendations to the Accounting Manager relative to the fiscal or operational impacts of existing or proposed agency programs.nnEssential Function 6nnPerforms other duties as assigned or required, which are reasonably within the scope of the duties enumerated above.nnMinimum Qualifications 1nnRequires skill, knowledge and mental development equivalent to completion of four years of college and one year of responsible administrative experience.nnMinimum Qualifications 2nnRequires 2 years of working with state financial system.nnMinimum Qualifications 3nnRequires good administrative, organizational, and teamwork skills; and the ability to perform same.nnMinimum Qualifications 4nnKnowledge of composition, grammar, spelling and punctuation, accurate typing skills and word processing experience.nnPreferred Qualifications 1nnWorking knowledge of state procurement policies and procedures desirable.nnThis position title is eligible for our hybrid telework arrangement (up to two remote days per week) and tuition reimbursement programs (100% of tuition costs covered). Upon accepting this position, you will be eligible to enroll into the State of Illinois Group Insurance Program, which includes various highly competitive and low cost coverage options for health, dental, vision, and life insurance. In addition this position offers a competitive time off package, including: 12 paid sick days per calendar year (accrual basis); a minimum of 10 paid vacation days per calendar year (accrual basis); 3 personal days per calendar year; and 12 paid state holidays per calendar year.nnThe SBE welcomes all and promotes workplace diversity. It is our individual traits, character, and experiences that make each of us special and unique. It is only when we bring that individualism together and work as a diverse team that we thrive. There is no place for discrimination based on race, religion, culture, sexual identity or orientation, age, or disability at the State Board of Elections.