Contracts Specialist

Summary

The Contracts Specialist is responsible for the timely review of customer contracts & ensure compliance with company policies and requirements and negotiates exceptions as part of the review process as necessary. Communicate within and outside of the organization to explain and interpret operational processes, practices and approaches. Provides proper contract acquisition and fulfillment in accordance with company policies, legal requirements, and customer specifications.

Duties and Responsibilities

• Manage customers contracts (including government contracts and rated orders) to include: Performing reviews, identification of contract risks, communicating exceptions & providing acknowledgements.
• Manage customer accounts to include: sales orders, purchase orders, review of customer contract terms, conditions and pricing to ensure consistency with proposals and policy, identification of contract risk items, interfacing with Compliance Manager.
• Act as point of contact for execution of Defense Contracts, Defense Federal Acquisition Regulations (DFAR), and Export Controls.
• Coordinate resolution of logistics, accounts receivable, billing and invoicing issues.
• Identify and assess contractual risks and communicate potential issues to management in a concise manner, following-up to secure timely responses.
• Explain potential risks and offer mitigation ideas, provide input to negotiations, and partner with internal and external stakeholders in the process of offering compliant solutions to contracting requirements.
• Maintain contractual records and documentation in designated company’s databases.
• Oversee the movement of finished product in and out of facilities.
• Develop, implement and maintain detailed process documentation and work instructions to include providing training to sales group.
• Represent Sales department for internal and external audits by FAA, ISO, and Customers.
• Pull and communicate customer’s quality document requirements to QA department for review & exceptions.
• Coordinate sales activities with Technical department to ensure customer product specifications are met.

Skills and Specifications

• Strong verbal and written communication skills.
• Possess knowledge of contract administration procedures.
• Ability to provide leadership within the group in relation to contract coordination with customers and other departments.
• Must possess high analytical ability
• Ability to self-motivate and take initiative.
• Knowledge of record keeping techniques and procedures.
• Ability to develop close working relationships with customers & across all departments.
• Working knowledge of customer order processing.

Education and Qualifications

• Bachelor’s degree in Business, Sales/Marketing, or related discipline, and five plus years’ experience in export, shipping, and customs requirements, or equivalent combination of education and experience, required.
• Contract administration experience required.
• Experience with FAR, DFAR, ITAR, EAR, preferred.
• Knowledge of ITAR/EAR (Export Administration Regulations), Schedule B Codes, HTS Codes, US Import Regulations, US Customs and free-trade zones.
• Experience with using Microsoft Office (Word, Excel, PowerPoint, etc.)

ISGF is an Equal Opportunity Employer (EOE)