Responsibilities
Hands on role processing of multi-company bi-weekly and off cycle payrolls; ensures time records are reconciled to the payroll system, all payments are approved according to company policy, and audits for accuracy and completeness.
Prepares quarterly and annual Federal, State and Local tax and unemployment filings; generates tax reconciliation and payments due. Manages yearend activities and oversees W-2 creation and reconciliation.
Ensures compliance with all applicable Federal and State wage and hour laws. Keeps abreast of Federal, State, and Local tax changes and how they apply at the employee level; may explain complex regulations to other team members. Resolve tax issues reported by agencies relating to delinquent or past-due payments; communicate updates and resolutions.
Must be knowledgeable of IRS Regulations for Child Support Orders, Tax Levies, Garnishments, Bankruptcies, and student loan garnishments to determine the correct way to process in the payroll system.
Keep current on payroll and timekeeping software by reviewing critical e-mails received. Attends payroll system meetings, conferences or webinars as needed. Be an active member of the payroll system’s community as a source for problem solving and education. Provides oversight and follow up on payroll or timekeeping system issues, may open IT cases for the department; reports on high priority issues and provides escalation and follow up.
Resolve complex payroll issues; research and implement resolution and procedural changes to prevent problem reoccurrence; ensures processes are documented and communicates changes to those affected. Identifies areas of improvement and implements change. Maintains Payroll Procedures Manual and Payroll Process Check Lists and updates as needed.
Provide guidance and monitor the work of the Payroll Specialist that inputs payroll data. Provides mentoring, guidance and on-going feedback to staff and adjusts workload as required. Train other personnel or timekeeping managers and maintain procedure manual.
Reviews and data entry for all employee expense reimbursements submitted to assure there are proper receipts and following company policy and process them through payroll. Perform data entry as required for payroll processing. Prepares deduction reports for vendor payments and reconciliation.
Maintains high levels of customer service within the department; responds to issues and requests with a sense of urgency. Responds to requests for complex reporting requirements as necessary, ensuring accuracy prior to distribution. Proficiency in Microsoft Office Suite, with mandatory Excel experience. Performs special projects or other duties as assigned.
Special Qualifications
High school diploma required.
2 years’ experience in payroll preferred.
Experience with UKG Pro and Kronos timekeeping software preferred.
Fundamentals Payroll Certification (FPC) or Certified Payroll Professional (CPP) is a requirement for this position.
Advanced knowledge and experience with Microsoft Excel and Word.