Job Summary:
The Lead Bookkeeper is responsible for overseeing and managing the day-to-day financial transactions of the organization. Company operations include but are not limited to Guiding, Property management, Automotive services, and Water Transportation. This role involves supervising accounts payable and accounts receivable employees, ensuring accurate financial records, and maintaining financial integrity. The Lead Bookkeeper ensures compliance with accounting principles and company policies, provides accurate and timely financial reports, and supports decision-making processes.
Requirements:
- Proven experience as a bookkeeper or in a similar accounting role, with at least 3-5 years in bookkeeping.
- A bachelor's degree in accounting, finance, business administration, or a related field preferred.
- At least two years of experience in a leadership or supervisory role.
- Must be proficient in Outlook and Microsoft Office products
- Willingness to help in other areas as needed including but not limited to, driving/guiding tours, expedition sales, assisting Skagway office.
- Be located or wiling to relocate to Haines Alaska.
Key Responsibilities:
Team Supervision:
- Supervise and train accounting staff.
- Assign tasks, set deadlines, and ensure that work is completed efficiently and accurately.
- Provide ongoing mentorship and support to the bookkeeping team.
Reporting & Analysis:
- Prepare monthly, quarterly, and annual financial statements and reports, ensuring accuracy and completeness.
- Review and analyze financial data to identify discrepancies or issues.
- Assist in budget preparation and financial forecasting.
- Provide financial insights and recommendations to senior management.
Accounting Software Management:
- Manage and maintain accounting software, ensuring it is up-to-date and functioning properly.
- Identify areas for process improvement and automation within the accounting systems.
Compliance and Controls:
- Ensure compliance with all federal, state, and local accounting regulations and tax requirements.
- Implement and enforce accounting policies and procedures.
Financial Record Management:
- Oversee the preparation and maintenance of financial records, including general ledgers, accounts payable, accounts receivable, and payroll.
- Ensure all transactions are accurately recorded in the appropriate accounts.
- Perform regular reconciliations of bank accounts, credit card statements, and other financial accounts.
Payroll Processing:
- Lead the preparation and processing of payroll on a regular basis.
- Verify employee timesheets, ensuring accuracy and compliance with company policies.
- Maintain and update employee payroll records, including tax deductions, benefits, and other relevant information.
- Ensure timely distribution of paychecks or direct deposits.
- Support the preparation of payroll taxes, ensuring compliance with federal, state, and local tax laws.
- Assist in managing employee benefits and deductions (e.g., health insurance, retirement plans).