Newly Created Personal Assistant Role for UHNW Family

Job Title : Personal Assistant

Location: Aspen, Colorado

Salary: 125k- $200k DOE

About the Role :

The Personal Assistant will play a key role in supporting a principal by managing their home and lifestyle needs. This hands-on role involves a demonstrative and proactive approach to problem solving with strong decision-making capabilities to ensure the residence is always guest-ready. The ideal candidate will have a "can-do" attitude, strong organizational skills, and the ability to manage last-minute requests with ease. The Personal Assistant must also be comfortable handling household tasks independently, ensuring the home runs smoothly at all times and adapting to seasonal and daily needs. Application receipts are on-going.

Seeking:

• 3-10 years of experience
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with staff and outside vendors
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Bachelor’s degree
• Proficient in Outlook, Microsoft, Word, Excel

Responsibilities:

• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion.
• Handling day-to-day errands, and special projects
• Completes a broad variety of personal tasks including planning social functions, managing household and family logistics
• Liaise wit facilities manager, groundskeepers, chefs, all staff
• Serve as the main point of contact for household vendors, contractors, and staff, ensuring services meet the highest standards.
• Overseeing everything on a day-to-day basis, setting expectations
• Proven experience in managing household operations, including vendor coordination, maintenance, and scheduling.
• Experience in a similar personal assistant, household management, or concierge-style role is a plus.
• Acting as a gatekeeper, screening calls, emails, and visitors to manage their time effectively.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Collaborate with other administrative staff to streamline processes and improve overall efficiency within the organization.
• Any ad hoc needs
• Serve as the main point of contact for household vendors, contractors, and staff, ensuring services meet the highest standards.
• Oversee all aspects of household operations, including maintenance, repairs, seasonal preparation (e.g., winterizing), and vendor coordination, maintaining a proactive and anticipatory approach.
• Ensure the home is always guest-ready, coordinating cleaning and upkeep as needed.
• Deliver high-level concierge services, including arranging reservations, coordinating personal appointments, and managing unique requests to ensure the principal’s needs and preferences are seamlessly met.
• Coordinate with local vendors and services to ensure tasks are completed efficiently and to a high standard.
• Keep track of household inventory and proactively restock supplies as needed.
• Assist with organizing and executing small gatherings or events at the residence.

Qualifications

• Proven experience as a personal assistant and in managing household operations, including vendor coordination, maintenance, and scheduling.
• A proactive and resourceful attitude, with a knack for finding solutions to unexpected challenges.
• Strong organizational skills and attention to detail, ensuring nothing falls through the cracks.
• Flexibility to manage last-minute changes and prioritize competing demands.
• Experience in a similar personal assistant, household management, or concierge-style role is a plus.
• Familiarity with the Aspen area and local vendors/services is a bonus but not required.
• A positive, can-do mindset and a willingness to go the extra mile to ensure the principal’s needs are met
• This role is based in Aspen, Colorado, with a mix of in-person and remote responsibilities depending on the principal’s location.