Administrative Assistant-
Our client is a large investment firm with offices around the world. They are looking for an Administrative Assistant for the CFO
RESPONSIBILITIES
•Maintenance and management of calendars utilizing Microsoft Outlook.
•Answer all phone calls in a professional manner, take messages or assist directly when appropriate.
•Coordination of internal and external meetings to include room reservation, equipment set-up, and meeting material preparation (presentations, agendas, and any other required documents).
•General administrative support including creating, maintaining, and editing documents, spreadsheets, and presentations.
•Process expense reports in Concur ensuring compliance with the Travel & Expense Policy.
•Distribute daily mail to appropriate team members.
•Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk.
•Track team PTO and Sick days.
•Ad-hoc assignments as requested.
QUALIFICATIONS
•Minimum 3 years of senior level admin experience.
•Strong organizational skills and attention to detail are crucial.
•Proficiency in Word, PowerPoint, and Excel
•Excellent research, writing, and communication skills
•Excellent time management, organizational and interpersonal skills.
•Resourceful, well organized, highly dependable, efficient and detail oriented.
•Hands-on problem solver.
•Must be able to handle confidential information with the appropriate level of discretion.
•Ability to work in a team environment.
•Bachelor's Degree preferred.
Base salary -$70-$75K plus $5K bonus