Administrative Assistant

job
  • Peak Associates Limited
Job Summary
Location
Toronto ,ON C6A
Job Type
Contract
Visa
Any Valid Visa
Salary
PayRate
Qualification
BCA
Experience
2Years - 10Years
Posted
14 Jan 2025
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Job Description

The Administrative Assistant plays a critical role in the organization of the corporate office and by providing effective administrative support to a team of busy Associates. The ideal candidate is proactive, positive and organized, has strong technical and interpersonal skills, thrives in a fast-paced environment and is flexible to assume a variety of responsibilities as needed.


DUTIES & RESPONSIBILITIES:

  • Provide support and undertake all aspects of administration for their team including managing calendars and scheduling
  • Coordination of meetings and functions, including arranging facilities, meeting materials, and any necessary travel arrangements
  • Professionally greeting guests and visitors
  • Responsible for ordering office supplies, kitchen maintenance (stocking and replenishing), other miscellaneous tasks as requested
  • Professional telephone management including call triage, call screening when necessary, and effective message management
  • Organize/maintain business and client contacts
  • Correspondence to various internal and external stakeholders
  • Prepare and update reports, spreadsheets, documents, etc.
  • Assist with the Coordination and planning of various hospitality events, including conferences, meetings, and special events
  • Arrange catering services for events, including menu selection, ordering, and coordination with catering staff
  • Act as the go-to person for administrative and operational needs for the department.
  • Collaborate and engage with staff at all levels
  • Assist with corporate and executive projects as needed


REQUIREMENTS:

  • Post-secondary education is required (business related degree would be an asset)
  • 2 years+ related experience in administration and/or administrative assistant in a corporate environment with a fast pace
  • Detail oriented self-starter with a high level of organizational and time management skills
  • Must be able to prioritize effectively and seek out solutions as needed
  • Collaborative team player with strong interpersonal skills and the ability to coordinate and communicate with employees at various levels in the organization
  • Effective verbal, writing and listening communications skills
  • Must apply judgment and discretion in handling of sensitive and confidential documentation
  • Proficiency with Microsoft applications (Microsoft Office, Word, Outlook, Excel, and Power Point)

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