Job Description: Bar Operations & Facilities Manager

Location: Hamilton, Virginia

Reports To: Chief Operating Officer

Overview:

Zion Springs is the premier all-inclusive wedding venue in the Mid-

Atlantic is dedicated to creating unforgettable experiences for couples and their guests. We are seeking a versatile and experienced Bar Operations & Facilities Manager to oversee all bar operations and ensure the seamless management of the venue’s facilities. This dual role is essential for delivering top-tier service while maintaining the functionality and aesthetic of our property.

• Operational Management : Oversee all bar operations, including setup, service, and breakdown for wedding events and other functions.
• Standard Operating Procedures (SOPs) : Develop and implement SOPs for bar setup, inventory, and service to maintain consistency and quality.
• Event Alignment : Collaborate with the event planning team to align bar services with event-specific requirements, such as themed cocktails or custom menus.

• Recruit, train, and manage a team of bartenders and barbacks to deliver exceptional service.
• Create staff schedules to align with event demands while optimizing labor efficiency.
• Foster a positive, professional work environment that promotes teamwork and growth.

• Manage beverage inventory, including ordering, stock rotation, and waste reduction.
• Track and control costs related to liquor, mixers, and other bar supplies, ensuring profitability without compromising quality.
• Conduct regular inventory counts and reconcile discrepancies.

• Design and execute memorable bar experiences in collaboration with clients and the planning team, such as signature drinks or premium offerings.
• Monitor guest feedback related to bar services and make adjustments to exceed expectations.

• Ensure adherence to all local, state, and federal alcohol service regulations.
• Maintain a safe and clean work environment in compliance with health and safety standards.
• Monitor staff compliance with responsible alcohol service practices.

• Act as the on-site leader for bar services during events, troubleshooting issues and ensuring a seamless experience.

• Oversee routine and contract maintenance for the venue’s gardens, lawns, and landscaping to uphold aesthetic standards.
• Coordinate periodic inspections and servicing for HVAC, water, fire safety systems, and refrigeration units .

• Establish and manage relationships with external vendors and contractors for maintenance and repairs.
• Ensure timely and cost-effective completion of facility-related projects and services.

• Monitor compliance with safety standards, including fire systems, water quality, and equipment safety.
• Conduct regular inspections to identify and address maintenance needs proactively.

• Track and manage facility-related expenses, ensuring they align with the venue’s budget.
• Evaluate vendor contracts periodically to optimize costs and services.

• Respond promptly to facility-related emergencies to minimize disruptions to events or operations.
• Develop contingency plans to address common facility issues during events.

Qualifications:

• Proven experience in bar or beverage management and facilities oversight, preferably in a wedding venue or event-focused environment.
• Strong leadership and organizational skills, with the ability to manage diverse responsibilities.
• Knowledge of beverage trends, inventory management, and facility maintenance best practices.
• Familiarity with HVAC, water systems, refrigeration, fire systems, and landscape management.
• Excellent communication and problem-solving skills.
• Certification in responsible alcohol service (e.g., TIPS or equivalent).

Preferred:

• Experience in a hotel, catering, or wedding venue setting.
• Familiarity with event-specific operational needs and timelines.
• Ability to balance operational demands with client-focused service delivery.