Here at HR Soul our solutions amplify the performance of people and the soul of company culture. From strategic planning with CEOs, partnering with HR leaders on key projects, building high performing teams to coaching and recruiting the future of our client’s organization.

Are you a detail-oriented professional with a proactive mindset and a knack for organization? If so, we invite you to join our client's team as an Executive Assistant , where you will play a pivotal role in supporting 2 Managing Directors across a dynamic and diverse portfolio of companies.

About the Role

This in-office position, based in Tampa, FL, offers an exciting opportunity to be part of a thriving investment firm with billions in assets under management. As an Executive Assistant, you will provide high-level support across various industries, including real estate development, financial services, construction management, and more. Your contributions will help drive operational excellence across our growing team of over 50 professionals.

Key Responsibilities

In this role, you will:

• Serve as a primary point of contact for internal and external stakeholders.
• Manage executive calendars, emails, and correspondence with precision and discretion.
• Coordinate travel arrangements and manage expense reporting.
• Facilitate executive meetings by preparing and distributing materials.
• Oversee document management, including drafting, obtaining signatures, and ensuring proper filing of critical documents.
• Assist with compliance-related reporting and submissions.
• Handle clerical tasks such as drafting professional correspondence and processing capital call requests.
• Contribute to operational improvements by suggesting new ideas and processes.

What We’re Looking For

To excel in this position, you should have:

• At least 5 years of experience supporting C-Suite executives.
• Proficiency in Microsoft Office and a proven ability to quickly adapt to new software.
• Experience with legal documents particularly experience in document preparation, contract management, and attention to detail in legal documentation is advantageous.
• Experience with or exposure to property development is advantageous.
• Experience with or exposure to banking and commercial loans is advantageous.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.
• Exceptional communication skills with the ability to analyze and present information concisely.
• A high degree of emotional intelligence, critical thinking, and initiative.
• The ability to work independently while maintaining confidentiality and professionalism.
• Physical capability to lift up to 40 lbs. and occasionally travel locally.

Why Join Us?

This is more than an Executive Assistant position—it’s a chance to be part of a dynamic, well-capitalized firm with opportunities to engage in diverse industries and contribute meaningfully to its growth and success. If you thrive in a fast-paced environment, have a passion for problem-solving, and are eager to make an impact, we’d love to hear from you.

Diversity Commitment

At HR Soul, we embrace a rich tapestry of backgrounds and experiences within our workplace. We actively encourage applications from women, individuals of color, members of the LGBTQ+ community, people with disabilities, ethnic minorities, immigrants, and veterans.

Equal Opportunity Employment Statement

HR Soul proudly upholds its status as an Equal Opportunity Employer. We prohibit discrimination against any employee or candidate based on various attributes, including but not limited to race (encompassing characteristics historically associated with race such as hair texture and style), color, gender (including pregnancy and related conditions), religion or belief, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable laws.

Inclusivity Commitment

HR Soul and its partners are fully committed to ensuring that all qualified individuals are included. We provide reasonable accommodations for applicants and employees with disabilities. If you need assistance during the job application or interview process, or require accommodations to perform essential job functions, please reach out via our contact page: Contact HR Soul .

Your Rights

HR Soul is dedicated to ensuring that all applicants are aware of their rights concerning workplace discrimination, which is unlawful.

Application Agreement

By applying for this position, you authorize HR Soul to exclusively consider you as a candidate for the specified opportunity. You affirm that the information you provided about your qualifications is true and that you have not misrepresented yourself. Additionally, you agree to keep confidential any details regarding the position that you may learn from HR Soul, sharing such information only as necessary to support your application process. In exchange, HR Soul pledges to make reasonable efforts to represent you throughout the job screening and resume distribution stages.

Salary Transparency Statement

Compensation for this position (and others) at HR Soul is based on multiple factors, including:

• The candidate’s skill set, experience, and education
• Required licenses and certifications
• Geographic location of the office
• Additional business and organizational considerations

In line with local regulations, HR Soul provides a salary range that reflects a reasonable estimate of the base pay for this role in areas where salary disclosure is mandated.