Our esteemed client, a Baltimore-based financial services firm, has an immediate opening for an Executive Office Manager to join their team. The Executive Office Manager will support the activities of a 10-person structured finance firm operating as a FINRA-registered (institutional) broker dealer with affiliated entities. The Executive Office Manager will play a critical role in supporting operations and ensuring the smooth functioning of the firm.

As the Executive Office Manager, you will oversee office and support activities, manage key administrative functions, and serve as an integral team member. The ideal candidate is highly organized, detail-oriented, and capable of thriving in a fast-paced, confidential environment.

Key Responsibilities

• Vendor and Supplier Management: Oversee and maintain third-party vendor and supplier accounts to ensure seamless office operations.
• Payroll Administration & Accounts Payable: Manage payroll and accounts payable processes efficiently.
• Daily Support: Assist firm professionals in day-to-day activities and provide general support to the principals of the firm.
• Investment Accounting: Maintain accurate records of various firm-related investments.
• Transaction Settlement: Assist in the settlement of transactions as needed.
• Compliance: Support broker/dealer regulatory compliance efforts.
• Administrative Duties: Handle correspondence, scheduling, and other administrative tasks to support the team.

Qualifications

• Strong understanding of basic accounting principles.
• Proficiency in QuickBooks , Excel , and Word .
• Exceptional organizational skills with a keen eye for detail.
• Ability to handle multiple priorities in a fast-paced, sometimes stressful environment.
• Strong written and oral communication skills.
• Professional demeanor and comfort interacting with clients.
• Commitment to maintaining confidentiality.

Preferred Experience

• Previous experience in a structured finance or financial services firm is a plus.
• Familiarity with broker-dealer operations and regulatory compliance is advantageous.