Spanish Speaking/Writing - Finance and Logistics Administrator – Kearneysville - USA

Randox are a world leader in diagnostics for clinical healthcare, toxicology, and food security. Our expertise and product portfolio have assisted laboratories across the world in improving health and saving lives. Our global success is a result of our pioneering products, the commitment and skill of our workforce. Our staff are at the heart of everything we do and achieve. We have a new opportunity within our finance team for a Fluent Spanish Speaker & Writer as a Finance and Logistics Administrator.

What does our Finance team do?

This team manages all aspects of finance from invoicing customers, receiving payments, processing supplier invoices and allocating payments. This department covers all our sites from USA to UK and other global locations.

Location: Randox Laboratories US, 515 Industrial Blvd, Kearneysville, WV 25430.

Contract Offered: Full-time, Permanent

Working Hours / Shifts: 40 hours per week, Monday to Friday from 8:30am to 5:00pm 30 mins lunch. (Flexibility required)

What does this role involve?

In this varied role, you would be responsible for all administration-based tasks across our finance and logistics department focusing primarily across our Puerto Rican customer. This is a varied role that will require you to develop a varied skillset, including:

• Acknowledge and process all orders on SAP/SAGE system on day of receipt where possible strictly following, updating and maintaining Customer Special instructions as necessary.
• Prepare, send, follow up and convert Proforma Invoices as required.
• The calculation and entering of freight costs on proforma and commercial invoices.
• Ensure all customer queries are acknowledged same day and answered promptly.
• Prepare commercial invoices, customs documentation and Certificates of Origin as required.
• The ordering and importing of products from headquarters.
• The management of stock and storage facilities.
• The processing and despatch of ordered goods from customers and HQ.
• The provision of a sales support role for those sales consultants working in the field.
• The purchasing of items required for the maintenance and upkeep of the sales office.
• The performing of credit control functions to ensure maximum recovery of outstanding payments.

Who can apply?

Essential criteria:

• Spanish speaking/writing at fluent/native level.
• English and Maths at Highschool level.
• Proficient in the use of Microsoft Office packages, including Excel, Word, and Outlook.

Desirable:

• Previous administrative experience.
• Experience of Sage 500.
• Good telephone manner.
• Previous experience working to deadlines.

How do I apply?

Click Apply on the site you are seeing this advert on they will submit your CV to Randox for review. This advert may be open for as long as 30 days although we may close the advert early if we receive sufficient applicants to fill the roles.

About Randox:

An international company operating in over 145 countries that continues to have unparalleled growth, Randox Laboratories was at the centre of the UK’s National COVID Testing Programme throughout the pandemic. In early 2020 Randox recognised the threat from COVID-19 and, based on over 40 years of diagnostic experience, quickly developed a test to accurately identify the virus. Testing at scale commenced within weeks to support the UK’s National Testing Programme and private clients alike.