Are you starting a job search for your next role? Do you value scheduling flexibility and diversity of experience? Are you looking to build your resume with connections to top companies in Chicago?

We are a prominent staffing and recruiting firm in downtown Chicago seeking detailed and proactive Executive Assistants to support various prominent Chicago companies and their executive teams. Since 1984, we have blended our boutique recruiting style with our ability to achieve the needs of companies and employees. We work hard to ensure that our temporary employees find opportunities that fit their goals, timelines, and passions. Generally, these temp assignments pay $20-25/ hour. Mack & Associates offers benefits including medical, PTO and 401k.

Here are some model responsibilities and requirements for our temps:

Responsibilities of the Executive Assistant:

• Proactively support leaders of companies such as CEO’s and other C-Suite executives in addition to VP’s and Director levels
• Organize and schedule client and internal meetings and events; proactively manage complex calendars
• Coordinate travel arrangements including flights, hotels and ground transportation
• Process expenses accurately and on a timely basis
• Prepare professional business communication including memos, letters, invoices and emails
• Assist with creating, preparing and proofreading meeting materials
• Arrange office facilities including scheduling meeting rooms and catering as needed
• Coordinate and organize logistics for external functions such as conferences, receptions and dinners
• Conduct research and gather information to help answer questions and solve problems
• Build and maintain relationships with team members and client assistants
• Provide back-up support to other assistants as needed
• Other tasks and projects as assigned

Requirements of the Executive Assistant:

• Minimum of one year of experience as an executive assistant
• Proficient in Microsoft Office Suite
• Ability to work in a fast-paced environment and skilled at multitasking
• Exhibit sound judgment and decisiveness while anticipating problems and taking initiative
• Excellent verbal and written communication skills
• Highly organized and detail-oriented with the ability to prioritize

T-4