Our office in Phoenix, AZ, is looking for an Administrative Assistant to join our growing team. Your role will be to proactively support the Phoenix office and help cultivate the culture of Salas O’Brien as a growing national firm. To thrive in that role, you will need to be an energetic professional who cares about the big picture while being diligent about meeting deadlines and following through.

Administrative Assistant

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About Us:

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Job Summary:

Our office in Phoenix, AZ, is looking for an Administrative Assistant to join our growing team. Your role will be to proactively support the Phoenix office and help cultivate the culture of Salas O’Brien as a growing national firm.

To thrive in that role, you will need to be an energetic professional who cares about the big picture while being diligent about meeting deadlines and following through.

In this role, you will:

• Welcome visitors
• Answer phones and field calls in a professional manner
• Sort and distribute incoming mail, deliveries, and pickups
• Restock office supplies and maintain copier/printers
• Assist with the planning and coordination of office events, including client meetings, office lunches and presentations
• Type and enter new and revised marketing/sales opportunities
• Reformat word files per Client specifications
• Keep conference room and lunchroom organized and clean at all times
• Order and electronically file of Certificates of Insurance
• Order courier service (National Messenger) and overnight shipments (GSO/FedEx) as needed
• Edit in Word, formalize and enter project / client proposals from edits received from principals and project managers
• Edit project specifications in Word, from edits received from project managers.
• Various projects as assigned by Manager / Principal

You will be a great fit if:

• You have a minimum of 2 years in experience in a professional environment
• Administrative office experience required
• Microsoft office knowledge required specifically word and Excel
• You have experience with Deltek Vision (a plus)
• You have general marketing knowledge (a plus)
• Notary Public (a plus)

Skills/abilities:

• Excellent written and verbal communication
• Able to handle a fast-paced environment, be self-motivated and ability to prioritize tasks
• Must exhibit a solid professional business image with a team player attitude
• Excellent organizational skills and a high level of attention to detail
• Ability to work within a team environment
• Ability to take initiative and work independently
• Ability to work in a fast paced and demanding environment

Location : Phoenix, AZ

Travel : Not required

Salary : $21-$23/hr

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.