Document Control Clerk

Location: Geismar, LA

Job Type: Contract (Long-Term)

Key Responsibilities:

• Responsible for providing guidance and support by sharing expertise as well as setting expectations around standards, policies and procedures for end users and contract support when additional resources are needed.
• Direct domain experience in Engineering Document Management or Engineering Information Systems for Owner/Operators or EPC’s, including:
• Engineering information standards (e.g., tag and document classification, tag and document metadata, tag and document states).
• Engineering information management processes.
• Existing engineering information management system(s), databases and legacy data.
• Experience with documentation management processes, codes and standards relating to Major Capital projects including final document handover.
• Developing information handover standards and procedures for Operations, such as but not limited to; Contractor Deliverable Requirements, Vendor Data and Document Requirements, etc.
• Conducting quality audits of data and documents for operating facilities.
• Assists with the management of sourcing, coordination and distribution of drawings and information within internal departments, external stakeholders and document storage facilities.
• Ensures all drawings handled are controlled in compliance with the companies drawing systems, procedures and standards.
• Manages the compliance of the document/drawing transmittal process.
• Distributes and tracks Plant Change Request (PCR) review packages throughout the plant for OPEX projects.
• Supports the Engineering and Projects team on the filing and distribution of project documentation in compliance with the global standards EDMS (Engineering Document Management System) and MCMP (Manufacturing Capital Management Process).
• Assists Engineers with administrative tasks when required.
• Assists the Technical Department Administrative Assistant when required.
• Catalogues, stores and provides access to books, manuals, standards, regulations, publications, equipment guides etc. as required. Maintains library systems.

Experience & Skills:

• 4+ years of experience in document control / quality assurance.
• Advanced ability with establishing document control systems and programs, ensuring information is accurate, controlled, transmitted and archived for optimized tracking and retrieval.
• Advanced MS Office application knowledge.
• Familiar with document management systems and database applications.
• Familiar with Manufacturing related software programs.
• Organizational skills, particularly great attention to detail.
• Ability to follow systems, procedures, workflow processes and contribute to their improvement.
• Strong interpersonal skills - comfortable interfacing with clients and all levels of employees.
• Ability to maintain confidentiality.
• Experience in administration of Technical Library facilities.
• Experience in administration of controlled documents.
• Basic understanding of engineering terminology and some technical knowledge.
• Excellent communications skills to interface with internal and external, technical and non-technical stakeholders.
• Experience facilitating meetings and workshops e.g., requirements definition, etc.
• Strong analytical, problem-solving, administrative and organizational skills.
• Strong team player with the ability to take the initiative and be proactive when resolving customer issues.
• Excellent work ethic and attitude.
• Ability to be adaptable, flexible and to work under pressure.
• Strong oral, written communication and presentation skills.