POSITION SUMMARY
The HR Receptionist works closely with the entire HR Department in all aspects of the HR department day-to-day activities. The HR Receptionist will interact with candidates, employees, contractors, and visitors to facilitate traffic for the Hospital Administration and HR Department.
ESSENTIAL DUTIES AND RESPONSIBILITIES

• Welcomes visitors by greeting them, in person or on the telephone, by answering or referring inquiries.
• Directs visitors by maintaining employee and department directories; giving instructions
• Receives, sorts, and forwards incoming mail. Prepares mailings for HR department.
• Review general recruitment email/phone inbox and direct emails to appropriate internal stakeholders.
• Files papers and documents into appropriate employee files.
• Create job requisitions and job postings in ATS, and assist with other steps in the workflow process based on HR Business Partners' approvals.
• Posts positions on various job boards, social and professional networking sites, as needed or as directed.
• Assists with creating file folders for department needs; terminations, new hires, benefits, and recruitment.
• Assist with creating new employee personnel files and maintenance.
• Send new hire documents to appropriate internal departments.
• File I-9 documentation and assists with the maintenance.
• Engages candidates, at all levels, in a respectful and professional manner that maintains the dignity of the individual.
• Frequent interaction with Recruiters and HR Business Partners
• Assist with the coordination and maintenance of the Uniform Program
• Schedules meetings and interviews as requested by HR Business Partners or Recruitment team.
• Assist with providing HR related information and forms to candidates and employees.
• Provides support to HR team by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages.
• Assists in the ordering, receiving, stocking and distribution of office supplies.
• Create and maintain meal voucher process and distribution.
• Other duties as assigned.

POSITION REQUIREMENTS
A. Education

• High school Diploma or GED required.
• Bachelors in Business Administration or Healthcare Administration, or related field preferred.

B. Qualifications/Experience

• Minimum 1 year Human Resources support experience preferred or a combination of experience and education will be considered.
• Experience in healthcare helpful but not required
• PC proficiency in Microsoft Office, including Word, Excel and PowerPoint

C. Special Skills/Knowledge

• An exceptional customer service focus, including attention to producing high-quality results
• Strong communication, interpersonal, teamwork, and organizational skills
• The ability to work efficiently and effectively, while maintaining attention to detail
• The ability to work with teams in different offices and promote teamwork
• Flexibility to accommodate different personalities and professional work styles as well as changing work environments/priorities
• Must be a team player, collaborator, and able to effectively network at all levels
• Demonstrates cross-cultural sensitivity with demonstrated experience and ability to work with people of diverse backgrounds
• Problem-solving and results-focused professional
• Well-organized, attentive to details
• Must be flexible and able to multi-task and handle multiple candidates at one time during various stages of the pre and post offer stage
• Capability to work in a high-volume, fast-paced environment

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