Are you a detail-oriented professional with a knack for organization and a passion for excellence? An industry-leading financial services company in the heart of Chicago is seeking an exceptional Executive Assistant for a temporary assignment lasting 8 months to 1 year. This role is your chance to shine in a fast-paced, collaborative environment, providing invaluable support to senior leadership and making a tangible impact on the company’s success. This role offers a competitive salary of $20-25/hr. Mack & Associates offers benefits including medical, PTO and 401k.
Key Responsibilities of the Executive Assistant:
- Masterfully manage executive calendars, coordinate meetings, and ensure appointments run seamlessly.
- Craft polished correspondence, reports, and presentations that make an impression.
- Plan flawless itineraries, from booking flights to arranging accommodations, leaving no detail overlooked.
- Organize and maintain electronic files with precision and confidentiality.
- Act as the primary liaison between executives and stakeholders, fostering strong relationships.
- Plan and execute high-impact meetings and events, complete with detailed agendas and comprehensive minutes.
- Contribute to special initiatives and tackle diverse administrative tasks with efficiency and enthusiasm.
Qualifications of the Executive Assistant:
- Demonstrated experience as an Executive Assistant or in a similar role, ideally within financial services.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Unparalleled attention to detail and the ability to juggle multiple priorities.
- Outstanding written and verbal communication skills.
- Thrive in a fast-paced setting with tight deadlines.
- A polished demeanor and the ability to handle sensitive information with the utmost discretion.
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