Senior Project Manager

CLIENT ASSOCIATION: Society for Immunotherapy of Cancer, SITC
REPORTS TO: Director of Scientific Publications
DIRECT REPORTS: Project Manager
STATUS: Exempt (Minimum of 37.5 hours/week)

GENERAL SUMMARY:
The Society for Immunotherapy of Cancer (SITC) is a non-profit medical professional society of influential scientists, academicians, researchers, clinicians, government representatives, and industry leaders from around the world dedicated to improving cancer patient outcomes by advancing the science and application of cancer immunotherapy. Reporting to the Director of Scientific Publications, the Senior Project Manager (Sr. PM) is responsible for detailed management and implementation of the overall health of all Scientific Publications team projects and initiatives, including development and monitoring of timelines and budgets, identification of resource needs and availability, sourcing vendors, and reporting on departmental outcomes. With the assistance of the Project Manager, the Sr. PM will proactively drive projects to ensure timely delivery of quality outputs while maintaining strict adherence to applicable guidelines and team-driven procedures.

POSITION RESPONSIBILITIES:

• Oversee and manage Scientific Publications team (SciPub) projects and activities as directed and assigned by the Director of Scientific Publications in support of the society’s strategic initiatives. Includes, but is not limited to, assigning appropriate human and financial resources to accomplish the SciPub activities, general project management needs including timeline monitoring and project documentation, and publication-specific insights on appropriate procedures and best practices for the development of scientific works and other outputs for a variety of stakeholders and target audiences.
• Oversee and manage the SciPub Project Manager providing guidance, assistance, direction, and education on Scientific Publications team projects, policies, procedures, best practices, and protocols.
• Work in collaboration with department Director and other team members to ensure professional and cohesive communications, accurate project status reports, and successful project completion in a timely manner including proactively identifying areas of concern or opportunity.
• Serve as the staff liaison to assigned scientific committees and task forces which includes committee administrative duties as well as meeting organization, taking minutes and monitoring decisions and action items through to completion.
• Provide support to volunteer leaders serving on steering committees and specialist task forces as needed to aid in the successful completion of the committee activities and outputs.
• Source external vendors, liaise with contracted vendors, and work with internal support services as needed to facilitate project progress, error-free execution, and completion according to timelines.
• Interface with internal and external collaborative groups if needed to maintain dialogue regarding projects; report on project status and obtain further information as needed.
• Ensure compliance with governing guidelines, society policies, or established procedures.
• Ensure timely and accurate information is created/updated for project management needs as well as to promote the outputs of the scientific publications team through various communication channels.
• Work with designated Leaders, Director, and other staff to assist with the development and project management milestones for other short-term and long-term special projects as they arise.
• Maintain all needed files and systems to track project status and report on project success.
• Stay updated on new technologies, best practices, and industry trends within areas of responsibility.
• Develop and monitor budgets as well as provide appropriate tracking and trending reports in areas of responsibility.
• Other duties as assigned.

• Qualifications - Outstanding organizational, interpersonal, and communications skills. Ability to tailor communications appropriately for the intended audience and produce professional and error-free letters, documents, and other written pieces. Shows resourcefulness and takes initiative, with appropriate support. Computer proficiency and ability to manage and prioritize multiple projects and timelines. Acute attention to detail and high accuracy on outputs. Able to work successfully in a team environment.
• Education - Bachelor’s Degree required; Project Management Certification (PMP, etc.) preferred.
• Experience - Prior project management experience on high-level projects preferably in an association management setting. May consider those with lesser project management experience for a Project Manager role that would exclude oversight or supervisory responsibilities.

• Travel of up to 2 weeks per year
• Some evening and weekend work as needed
• Occasional lifting, up to 50 pounds