Salary: $82,326.40 - $123,510.40 Annually

Location : Flagstaff, AZ

Job Type: Full-Time; Exempt; Benefit Eligible

Remote Employment: Flexible/Hybrid

Job Number: 073-24-02

Division: Human Resources and Risk Management

Opening Date: 07/19/2024

Closing Date: Continuous

Work Week: Monday through Friday8:00 am to 4:30 pm

Pre-employment Requirements: Fingerprints

Additional Information: This position is posted with the full salary range indicating future potential earnings; however, the actual hiring salary for this position is dependent upon relevant experience and qualifications above minimum requirements and position funding. Therefore, all starting salaries above the midpoint require further review and additional approval.

Administrative Duties

The City of Flagstaff is looking for team members who are passionate about community, innovation, and quality of life. Come be a part of this cool community and see why the City of Flagstaff is Northern Arizona's employer of choice!

Actively supports and upholds the City's stated mission and values. Under direct supervision of the Human Resources Director, employees of this classification are expected to exercise a high degree of independence, initiative and professional expertise in the day-to-day management of the Human Resources Division.

ADMINISTRATIVE DUTIES

• Supervisory: This position is responsible for completing performance evaluations for assigned Human Resources team members and makes hiring, disciplinary and termination recommendations to the Human Resources Director. This position coordinates and oversees the work of assigned Human Resources team members.
• Budgetary: This job has partial responsibility for budgeting assisting with formulation and monitoring of the Human Resources Division budget.
• Strategic Planning: This job has partial responsibility for budgeting assisting with developing, implementing and managing long and short-term goals.
• Policies/Procedures: This job has responsibility for policies and procedures assisting with developing, implementing and interpreting.
• Compliance: This job has responsibility for following, ensuring compliance with, enforcing and interpreting Federal, State and Local laws, rules and regulations, as well as City policies and procedures.
• Council Communications: This job has partial responsibility for Council communication assisting with making recommendations and presentations, writing staff summaries, ensuring Performance Measures are met, and balancing needs with Council's adopted priorities and direction.
• Reporting: This job has responsibilities for reporting to Federal, State and Local agencies by gathering information, completing reports and assisting in addressing discrepancies in reporting.

Examples of the Work Performed

EXAMPLES OF THE WORK PERFORMED (ILLUSTRATIVE ONLY)

• Provides excellent customer service to both internal and external customers.
• Manages the day-to-day operations of multiple Human Resources functions.
• Participates and may advise Human Resources staff in the areas of classification, compensation, compliance, training, benefits, recruitment, employee relations and Human Resources Administration.
• Reviews and approves employee time sheets for accuracy before input into Payroll.
• Oversees Quarterly Random Drug and Alcohol testing, and quarterly and annual turnover reports.
• Empowers employees to make independent decisions while providing guidance and support.
• Serves as the Privacy Officer in the absence of the Human Resources Director.
• Communicates with City employees at all levels of the organization.
• Reviews employee hiring, background checks, promotions, demotions, suspensions, transfers, discharges and all disciplinary procedures and methods, and keeps the Human Resources Director advised.
• Manages City of Flagstaff Performance Management system and oversees annual performance evaluation process
• Advises and counsels employees and supervisors on personnel related matters. Consults with the Human Resources Analyst and/or Human Resources Director regarding issues and assists in resolution.
• Works with City Legal Division on EEO, Labor Relations, City Policy and Directives interpretation issues, concerns, and investigations.
• Investigates and resolves citizen complaints that cannot be handled by other Human Resources staff.
• Recommends and assists with modifications to personnel related policies and procedures.
• Enters, updates and maintains information in databases and ensures they reflect accurate information.
• Participates with other Human Resources staff in answering general questions related to HR policies, procedures and operations.
• Research new programs, best practices, techniques and trends in the field of Human Resources Management and makes recommendations to the Human Resources Director.
• Establishes filing systems, prepares folders, records and files, and implements records management and retention practices for assigned Human Resources functions.
• Prepares correspondence to employees, applicants and other outside agencies related to Human Resources issues.
• May be called upon for presentations, or to represent Human Resources Division at staff meetings or professional gatherings.
• Serves as backup to the front office personnel by answering phones, greeting visitors, retrieving requested documents, providing information regarding programs and services and refers customers to other staff members as appropriate.
• Assists with completing surveys, questionnaires and statistical reports for one or more Human Resources functions.
• Assists in developing and presenting training related to one or more Human Resources functions.
• Processes Personnel Action Forms as needed.
• In the absence of the Human Resources Director, may serve in that capacity.
• Other duties as assigned.

Qualifications

MINIMUM REQUIREMENTS

• Bachelor's degree in Human Resources, Public or Business Administration, or related field, or five years of Human Resources experience.
• Four years of experience in the areas of training and development, employee relations, talent acquisition, compensation and benefits administration, training, Human Resources information systems and records management.
• Four years of progressively responsible supervisory or demonstrated leadership experience.
• Or any combination of education, experience, and training equivalent to the above Minimum Requirements.

DESIRED EXPERIENCE AND TRAINING

• Master's Degree in Business Administration or a related field.

OTHER REQUIREMENTS

• Must possess, or obtain upon employment, a valid Arizona driver's license.
• Regular attendance is an essential function of this job to ensure continuity.

Supplemental Information

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES (ILLUSTRATIVE ONLY)

• Working knowledge of contemporary human resource principles and practices, especially the areas of training and development, employee relations, compensation and benefits, investigations, Human Resources information systems, and personnel policies, procedures and practices.
• Working knowledge of federal, state and local laws and regulations governing Human Resources.
• Principles of supervision, staff training and performance evaluations and management.
• Ability to thoroughly learn and enforce the personnel ordinance, city payroll procedures, and other policies and guidelines effecting citywide personnel issues and administration.
• Ability to effectively resolve operational and personnel problems.
• Ability to research, prepare, and present comprehensive written and oral reports.
• Ability to use good judgment and make difficult independent decisions without direct supervision.
• Must possess good analytical, writing, interviewing, and statistical skills.
• Demonstrated ability to utilize personal computers and software for personnel applications.
• Knowledge of municipal organization, classification systems, and pay systems.
• Demonstrated ability to maintain a high degree of organization, coordination and communication, with attention to detail and accuracy.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT

• While performing the duties of this job, the employee is regularly required to sit, use hands to finger/handle/feel, reach with hands and arms, talk or hear. The employee is occasionally required to stand, walk, climb or balance, stoop, kneel, crouch, or crawl, and taste or smell.
• The employee must occasionally lift and/or move up to 25 pounds.
• Vision requirements for this position include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Working conditions include occasional exposure to outdoor weather conditions.
• The noise level in the work environment is usually moderate.

The City of Flagstaff is a Qualified Public Student Loan Forgiveness Employer.

The City belongs to Northern Arizona Public Employees Benefit Trust (NAPEBT), a consortium formed to combine resources and leverage buying power in order to provide comprehensive and cost-effective benefits to employees. NAPEBT currently includes the City of Flagstaff, Coconino County, Coconino Community College, Flagstaff Unified School District, Mountain Line, Kachina Village Improvement District, and the Coconino County Accommodation School. NAPEBT continually works to ensure a better benefits package than any of the employers could offer individually, which keeps benefits costs down for employees.

INSURANCE
Benefits include medical, prescription, dental, vision, life insurance, and short and long term disability options.

For comprehensive information on the City's benefits package, please visit To access the Online Benefits Center, visit and select City of Flagstaff.

RETIREMENT
Employees are members of Arizona State Retirement System (ASRS), Public Safety Personnel Retirement System (PSPRS), or the Elected Officials Retirement Plan (EORP) based on eligibility requirements.

DEFERRED COMPENSATION
Employees may make pre- or post-tax contributions to a 457 Retirement Plan through Voya or ICMA account via Payroll Deduction.

Our comprehensive benefits package includes healthcare benefits, Arizona State or Public Safety Retirement, annual vacation, 11 paid holidays, paid Parental Leave, an offsite health clinic, Employee Assistance Program, wellness program and incentives, First-Time Homebuyer Assistance Program, Tuition Assistance Program, and so much more. The City of Flagstaff is a Qualified Public Student Loan Forgiveness Employer. To view comprehensive benefits information, click

01

Do you have a Bachelor's Degree in Human Resources, Public or Business Administration (or a related field), or five years of Human Resources experience?

• Yes
• No

02

Do you have four years of experience in the areas of training and development, employee relations, talent acquisition, compensation and benefits administration, training, Human Resources information systems and records management?

• Yes
• No

03

Do you have four years of progressively responsible supervisory or demonstrated leadership experience?

• Yes
• No

04

If you do not meet the minimum requirements listed above, do you have education, experience, and training equivalent to them? If so, please describe how you meet the requirements.

Required Question