We are seeking a highly organized and proactive Personal Assistant to support a busy owner at a Real Estate company in Downtown Vancouver. The successful candidate will manage both lifestyle and administrative tasks to ensure the smooth operation of the household and personal activities. This role requires a versatile, detail-oriented individual who is comfortable with a variety of responsibilities, ranging from household management to scheduling and event coordination.

Key Responsibilities:

• Oversee the management of household personnel, including nannies, private chefs, and housekeepers.
• Coordinate vacation plans, handling communication between the family and staff.
• Schedule and manage home maintenance, repair work, and other household services.
• Run personal errands such as dry-cleaning, car maintenance, and other ad-hoc tasks.
• Assist in the care of two cats, including arranging food, litter, veterinary visits, and grooming.
• Drive children and staff to appointments, extracurricular activities, and commitments.
• Shop for clothes, gifts, and household supplies as requested.
• Manage and assist with household organizational projects and upkeep.

Administrative Support:

• Handle correspondence and communication via email, phone, and other channels.
• Manage the personal office, ensuring supplies are stocked, documents are organized, and filing is up to date.
• Maintain the family’s calendar, keeping track of appointments, events, and changes.
• Monitor school communications, including notices, events, and parent-teacher conferences.
• Schedule and manage extracurricular activities for children, ensuring timely coordination.
• Organize and book restaurant reservations, travel arrangements, and event reservations.
• Assist in planning and coordinating family events, holidays, and celebrations.
• Arrange and coordinate all aspects of travel, including flights, accommodations, and itineraries.

Qualifications:

• Proven experience in a personal assistant or similar support role, ideally in a private household.
• Strong organizational skills with the ability to handle multiple tasks and prioritize effectively.
• Excellent communication skills, both written and verbal.
• Discretion and confidentiality in handling personal and sensitive information.
• Valid driver’s license and a reliable vehicle.
• Ability to work independently and as part of a team.
• Flexibility to adapt to changing schedules and demands.