JOB SUMMARY
The HR Coordinator is responsible for performing a variety of administrative functions to assist the Pankow People Team. The HR Coordinator provides administrative support for company-wide Human Resources processes and initiatives to include general recruiting, college recruiting, onboarding/orientation, employee communications, performance management, and compensation where applicable. Reporting to the Director of People, the HR Coordinator also provides benefits and leave-related support.
JOB SCOPE & ESSENTIAL FUNCTIONS
Primary Accountabilities
HR Administration

• Collect, code, and process invoices for the Human Resources Department.
• Assist the HR & Benefits Administrator in tracking benefit enrollments.
• Assist with the maintenance of the HRIS to ensure data is complete and accurate.
  • Manage supervisor and location changes in HRIS with Director of Operations.
• Run reports via the HRIS as needed.
• Manage background check process as needed.
• Arrange and prepare materials for meetings as necessary (open enrollment, 401(k), new programs/benefits, etc.)
• Assist with the service award program.
• Prepare exit packets for terminating employees.
• Monitor and maintain HR Calendar including helping with annual events as needed.

Recruiting

• Assist with the job-posting process through the ATS and various websites.
• Manage the scheduling and logistics of interviews between candidates and hiring managers.
• Maintain documentation on searches, candidates, and hiring managers' feedback.
• Set up candidates with personality assessments as needed.
• Draft and send offer letters once candidate is selected and approved.
• Keep track of the administration of the employee referral program.
• Help with continuously improving existing recruiting and selection processes.

New Hire/Orientation Process

• Assist in preparation for new hires:
• Manage onboarding communications with new hires and all parties involved.
• Set up new hires in the HRIS.
• Schedule drug screens.
• Assemble and distribute welcome packages.
• Conduct new hire orientations.
• Assist in editing new hire announcements.
• Update the intranet and company directory with new hire information.

College Recruiting

• Coordinate logistics related to on-campus info sessions, career fairs, and networking events.
• Process payments and track costs associated with the college recruiting process, including but not limited to donations/sponsorships, registration fees, and giveaway items.
• Assist in managing the internship program.
• Collaborate with the Marketing Department to update collateral and social media.
• Track hiring metrics for Interns and entry-level Project Engineers to update relevant spreadsheets.

Performance Management

• Assist with tracking annual performance review status data.
• Contact individuals who are late on completing reviews.
• Help track bonus goal completion as necessary.

Education/Training:
Bachelor's degree in related field is typical but not required.
Knowledge/Skills/Abilities:

• Prior HR and recruiting experience required.
• Well-organized and structured approach to work.
• Strong written and verbal communication skills.
• Self-starter who can create own schedule of work to get things done.
• Ability to handle sensitive and confidential information appropriately.
• Intermediate level of Microsoft Office software (Outlook, Excel, Word, PowerPoint, Access).
• HRIS database knowledge or exposure.
• ADP Workforce Now experience is plus.

Work Experience:

• 1 - 3 years of HR and/or recruiting administrative support experience is typical.